Aug 17, 2020 Commissioners Court

AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney August 17, 2020 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Webb Pledge of Allegiance – Commissioner Hale Pledge of Allegiance to the Texas Flag – Commissioner Williams

COMMISSIONERS COURT MEETING

1. Call to order. The court will convene in open session for consideration of the following business matters:

2. Public Comments.

3. Presentation/Recognition.

4. Consent agenda to approve:

a. Disbursements for the period ending August 11, 2020, Auditor.

b. Indigent Defense Disbursements, Auditor.

c. Tax Refund(s):

1. Tax refunds totaling $92,179.40, Tax Assessor-Collector.

2. Tax refunds totaling $577.14, Tax Assessor-Collector.

d. Advertisement(s):

1. Veterinary and Animal Care Supplies (IFB No. 2020-244), Development Services.

e. Award(s):

1. Engineering Services, Geotech and Materials Testing for Roads and Buildings (RFQ No. 2020-200), and further authorize the Purchasing Agent to finalize and execute the Professional Services Agreement for same, Engineering.

2. ArcGIS Software Maintenance (Coop Quote No. 2020-369) to Environmental Systems Research Institute, Inc., utilizing DIR Coop Contract No. DIR-TSO-3446, Information Technology.

3. Road Materials: Cement Treated Base & Cement Stabilized Backfill (IFB No. 2020-241) to Martin Marietta Materials, Inc., Public Works.

f. Agreement(s):

1. Interlocal Jail Services Agreement (Agreement No. 2020-371) with the Town of St. Paul effective October 1, 2020 through and including September 30, 2021, Sheriff.

g. Amendment(s):

1. No. 2 to Interlocal Agreement for Jail Services (Agreement No. 2019-085) with Wise County to extend the contract for one (1) year through and including September 30, 2021, add force majeure to the terms and conditions, and further authorize the Purchasing Agent to finalize and execute same, Sheriff.

2. No. 2 to Preparation of final plans, specifications and estimates (PS & E) for the Collin County Outer Loop, Segment 3B East of Preston Rd (SH 289) to Custer Rd (FM 2478) (Contract No. 2019-269) with Jacobs Engineering Group, Inc. to add the preparation of easement documents and right-of-way staking for fence relocations, and further authorize the Purchasing Agent to finalize and execute same, Special Projects.

3. No. 3 to Election Voting System & Services (Contract No. 2018-241) with Election Systems & Software, LLC to make various changes to the contract and further authorize the Purchasing Agent to finalize and execute same, Elections.

4. No. 3 to Software Maintenance, Records Management System (Contract No. 2013-019) with MCCi, LLC, utilizing BuyBoard Contract No. 544-17, to extend the contract for one (1) year through and including September 30, 2021, and further authorize the Purchasing Agent to finalize and execute same, Information Technology.

5. No. 10 to Voter Registration & Early Voting Software (Contract No. 02376-09) with VOTEC Corporation to extend the contract for one (1) year through and including September 30, 2021, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Information Technology.

h. Budget adjustment(s)/amendment(s):

1. $17,845 to reallocate funds for the Spay/Neuter Program, Development Services.

2. $2,456 to reallocate funds for the Spay/Neuter Program, Development Services.

3. $70,267 for the purchase of emergency riot gear, Sheriff.

i. Receive and File, Auditor:

1. Monthly financial reports for June 2020.

j. Filing of the Minute(s), County Clerk:

1. July 27, 2020.

k. Miscellaneous

1. Temporary Construction Easement for the Justice of the Peace and Constable, Precinct 2 building in Lavon, Construction & Projects.

2. Acceptance of the 2020 Help America Vote Act (HAVA) Election Security Sub-Grant from Texas Secretary of State in the amount of $120,00 with a required county match of $16,000, Elections.

3. Increase election worker pay and pay a one-time payment to election judges, alternate judges, and election clerks for attending election worker training courses for the November 5, 2020 General and Special Elections, Elections.

4. Upgrade of 10 new iPhones, and purchase of 120 new iPhones and monthly phone service costs, Elections.

5. Appointment of Election Judges and Alternate Election Judges effective August 17, 2020 through and including July 31, 2022 pursuant to Section 32.002 of the Texas Election Code, Elections.

6. Redesignation of Private Roads in Desert Creek RV Estates with associated address updates, GIS/Rural Addressing.

7. Grant application for the FY 2021 Mentoring Program for Youth grant through the U.S. Department of Justice, Office of Juvenile Justice & Delinquency Division Prevention, Juvenile Probation.

8. 2021 Holiday Schedule, Human Resources.

9. Personnel Appointments, Human Resources.

GENERAL DISCUSSION

Presentation, discussion and any action regarding:

5. Reassignment of three (3) Deputy Sheriff positions (pay grade 556) from Sheriff's Office 50001 to Jail Sergeants (pay grade 556) Jail Operations 50030, Sheriff.

6. Regional Transportation Council monthly update, Commissioner, Precinct 4.

7. COVID-19 Update, Administrative Services.

8. Utilization of CARES funding, Commissioners Court.

EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

Personnel (551.074)

FY 2021 salary increases for the County Administrator, Elections Administrator, and County Extension Agents, Human Resources.

Any action resulting from the executive session.

The court reserves the right to convene into executive session throughout this meeting.

Adjourn.

___________________________ Chris Hill COUNTY JUDGE COLLIN COUNTY, T E X A S

CERTIFICATION:

I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2020 at _______ o'clock _____.M.

___________________________ Stacey Kemp, County Clerk Collin County, T E X A S

___________________________ Deputy

NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.

DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

1. Personnel Appointments, Human Resources.

2. Personnel Changes, Human Resources.

FYI NOTIFICATION

1. P-Card disbursements, Auditor.

2. Intra-County transfers transmitted on July 17, 2020, Auditor.

3. Intra-County transfers transmitted on July 23, 2020, Auditor.

4. Intra-County transfers transmitted on July 31, 2020, Auditor.

5. Addendum No. 1 to Road Materials, Cement Treated Base & Cement Stabilized Backfill (IFB No. 2020-241) to make various changes to the Invitation for Bid, Purchasing.

6. Addendum No. 1 to Onsite Grinding, Mulching & Removal of Debris (IFB No. 2020-243) to make various changes to the Invitation for Bid, Purchasing.

7. Affidavit for supplemental salaries utilizing the Sheriff's Office Federal Forfeiture Fund and budget amendment in the amount of $3,598 for same, Sheriff.