Jun 11, 2018 Commissioners Court

AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney June 11, 2018 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Fletcher Pledge of Allegiance – Commissioner Williams Pledge of Allegiance to the Texas Flag – Commissioner Webb

COMMISSIONERS COURT MEETING

1. Call to order. The court will convene in open session for consideration of the following business matters:

2. Public Comments.

3. Presentation/Recognition.

4. Consent agenda to approve:

a. Disbursements for the period ending June 5, 2018, Auditor.

b. Advertisement(s):

1. Election Voting System and Services (RFP No. 2018-241), Elections.

2. Road Materials, Flexbase (IFB No. 2018-174), Public Works.

3. Food Supplies and Service for Jail Operations (IFB No. 2018-257), Sheriff.

c. Agreement(s):

1. Contract with the Texas Department of State Health Services (DSHS) Vital Statistics Section (Contract No. HHSREV100001038) for access to the DSHS Vital Event Electronic Registration System for the purpose of issuing individual birth certificates for the period beginning September 1, 2018 through and including August 31, 2023, County Clerk.

2. Software Maintenance & Update Agreement with Granicus, Inc. (Granicus is the sole source provider for Redaction Software) and further authorize the Purchasing Agent to finalized and execute same, County Clerk.

3. Interlocal Agreement with the City of Celina and Town of Prosper for the design and construction improvements to Frontier Parkway and budget amendment in the amount of $2,650,000 for same, Engineering.

4. Interlocal Cooperation Agreement(s) for Road and Bridge Improvements effective through and including September 30, 2022, Public Works:

a. City of Anna.

b. City of Blue Ridge.

c. City of Celina.

d. City of Josephine.

e. City of Lavon.

f. City of Lowry Crossing.

g. City of Lucas.

h. City of McKinney.

i. City of Melissa.

j. City of Murphy.

k. Town of New Hope.

l. City of Parker.

m. City of Princeton.

n. City of Sachse.

o. Town of St. Paul.

p. City of Weston.

q. City of Wylie.

d. Contract Renewal(s):

1. AiLIS Software Maintenance for County Clerk (AGR No. 2017-022) with Granicus, Inc. to extend the contract for one (1) year through and including September 30, 2019, County Clerk.

2. Digital Imaging Services (RFP No. 2016-158) with ViaTRON Systems, Inc. to extend the contract for one (1) year through and including September 30, 2019, Information Technology.

3. Aggregate Material for Surface Treatment and Stone Rip Rap (IFB No. 2016-129) with Martin Marietta Materials, Inc. to extend the contract for one (1) year through and including September 30, 2019, Public Works.

4. Aggregate Material for Surface Treatment and Stone Rip Rap (IFB No. 2016-129) with P&K Stone, LLC to extend the contract for one (1) year through and including September 30, 2019, Public Works.

5. Equipment Lease: Road Construction and Right of Way Maintenance Equipment (IFB No. 2017-244) with B D Holt Co dba Holt Texas, LTD. to extend the contract for one (1) year through and including September 30, 2019, Public Works.

6. Equipment Lease: Road Construction and Right of Way Maintenance Equipment (IFB No. 2017-244) with Herc Rentals, Inc. to extend the contract for one (1) year through and including September 30, 2019, Public Works.

7. Equipment Lease: Road Construction and Right of Way Maintenance Equipment (IFB No. 2017-244) with Offutt Companies Inc. dba RDO Equipment Co. to extend the contract for one (1) year through and including September 30, 2019, Public Works.

8. Supplies: Fleet Repair Parts (IFB No. 2015-144) with Bob Tomes Ford, Inc. to extend the contract for one (1) year through and including September 30, 2019, Public Works.

9. Supplies: Fleet Repair Parts (IFB No. 2015-144) with Midway Auto Supply, Inc. to extend the contract for one (1) year through and including September 30, 2019, Public Works.

10. Supplies: Fleet Repair Parts (IFB No. 2015-144) with O’Reilly Auto Enterprises, LLC dba O’Reilly Auto Parts to extend the contract for one (1) year through and including September 30, 2019, Public Works.

11. Supplies: Fleet Repair Parts (IFB No. 2015-144) with Texas Kenworth Co. dba MHC Kenworth-Dallas to extend the contract for one (1) year through and including September 30, 2019, Public Works.

e. Receive and File, Auditor:

1. Monthly Financial Reports for April 2018.

f. Filing of the Minute(s), County Clerk:

1. May 21, 2018.

g. Miscellaneous

1. Acknowledgment of continuing education credits for Commissioner, Precinct 4, Administrative Services.

2. Sale of property located at 5522 County Road 928, Nevada, Texas (Lot 90, Land O Lakes Addition, Volume 3, Page 78) as recorded in the Collin County Deed Records to Luis Ramirez upon the payment of $10,051, County Judge.

3. Sale of property located at 331 W Audie Murphy Parkway, Farmersville, Texas (Lot 18E, Block 6, Neathery-Marble Addition, Volume 32, Page 227) as recorded in the Collin County Deed Records to Galloway Memorial Church of God in Christ upon the payment of $8,000, County Judge.

4. Utilize education and conference funds for Judge Keith Self to attend the TEX-21 Statewide Quarterly Meeting in Austin, Texas on June 21, 2018, in compliance with the County's Exiting Elected Official Expenditure Policy, County Judge.

5. Acceptance the FY 2018 PetSmart Charities Grant in the amount of $12,500 and approval of the Grant Agreement, Development Services.

6. Re-plat of Lot 10R and CA-4RR of the Hills of Lone Star Phase 6, Engineering.

7. Personnel Appointments, Human Resources.

8. Personnel Changes, Human Resources.

GENERAL DISCUSSION

Presentation, discussion and any action regarding:

5. Board/Committee Appointments, Commissioners Court:

a. Child Protective Services Board.

6. Possible future agenda items by Commissioners Court without discussion.

EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

Legal (551.071)

Attorney General Open Records Ruling OR2018-11622 and impact on current litigation matter, Commissioners Court.

Real Estate (551.072)

Right-of-way acquisition for the Collin County Outer Loop from the Dallas North Tollway east to State Highway 289 (Preston Road) counter offer from CADG Celina Outer Loop, LLC – Parcel 4, Special Projects.

Any action resulting from the executive session.

The court reserves the right to convene into executive session throughout this meeting.

Adjourn.

___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

CERTIFICATION:

I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2018 at _______ o'clock _____.M.

___________________________ Stacey Kemp, County Clerk Collin County, T E X A S

___________________________ Deputy

NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.

DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

1. Personnel Appointments, Human Resources.

FYI NOTIFICATION

1. Outstanding Agenda Items, Commissioners Court.

2. Addendum No. 1, 2 and 3 to Construction, Collin County Justice Center, Upgrade Pneumatic to Electronic Actuators (IFB No. 2018-162) to make various changes to the Invitation for Bid, Purchasing.

3. Scope of work performed by the Equipment Services division, Public Works.

4. County overtime for the pay period ended June 3, 2018, Human Resources.