Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney July 11, 2016 1:30 P.M.
COMMISSIONERS COURT MEETING
Real Estate (551.072)
Award from the Special Commissioners Hearing regarding Parcel 40-13R1 for ROW required for the Dallas North Tollway Phase 4 extension, Special Projects.
Counter offer for the purchase of Parcel 40-7R1 required for the future Dallas North Tollway (DNT) extension north of U.S. Highway 380, Special Projects.
Ground Lease of surplus county property located at the southeast corner of Community and Bloomdale, Administrative Services.
Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2016 at _______ o'clock _____.M.
2. Public Comments.
___________________________ Deputy
The court reserves the right to convene into executive session throughout this meeting.
a. Certificate of Compliance for the Collin County Jail from the Texas Commission on Jail Standards to acknowledge the excellent work of the Collin County Sheriff's Office for 29 consecutive years, County Judge.
___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S
___________________________ Stacey Kemp, County Clerk Collin County, T E X A S
Presentation, discussion and any action regarding:
a. Disbursements for the period ending July 5, 2016, Auditor.
b. Tax refunds totaling $117,221.53, Tax Assessor Collector.
c. Advertisement(s):
1. Design and Fabrication of Early Voting Workstations (IFB No. 2016-265), Elections.
2. Road Materials: Aggregate Materials (IFB No. 2016-129), Public Works.
3. Road Materials, Cement Treated Base and Cement Stabilized Backfill (IFB No. 2016-115), Public Works.
4. Road Striping (IFB No. 2016-126), Public Works.
5. Services: Mowing and String/Tree Trimming (IFB No. 2016-262), Public Works.
6. Printing, General Office Forms (IFB No. 2016-125), Purchasing.
d. Award(s):
1. Tax Statement Preparation and Mailing Services (IFB No. 2016-184) to DMP BPO, Tax Assessor Collector.
e. Agreement(s):
1. Professional Services Contract with PIA (Public Information Associates) to administer RHP 18 anchor duties required by the Medicaid 1115 Waiver and grant an exemption from the bidding process per Local Government Code 262.024(a)(4), Administrative Services.
f. Change Order(s):
1. No. 4 to Equipment, Lease: Road Construction and Right-of-Way Maintenance Equipment (IFB No. 2014-121) with Holt Cat to add various items and extend the contract for one (1) year through and including September 30, 2017 and further authorize the Purchasing Agent to finalize and execute same, Public Works.
g. Contract Renewal(s):
1. Professional Services, General Civil Engineering for County Buildings and Property (SOQ No. 2016-080) with Civil Consulting Group, PLLC to extend the contract for one (1) year through and including September 30, 2017, Construction & Projects.
10. Road Materials, Flexbase, Delivery (IFB No. 2015-102) with Martin Marietta Materials to extend the contract for one (1) year through and including September 30, 2017, Public Works.
11. Road Materials, Flexbase, Pickup (IFB No. 2015-103) with Martin Marietta Materials to extend the contract for one (1) year through and including September 30, 2017, Public Works.
12. Fuels (IFB No. 01113-12) with Martin Eagle Oil, Inc. to extend the contract for one (1) year through and including September 30, 2017, Public Works.
2. Interlocal Agreement for Fire Inspection and Fire Plan Review Services for Commercial Buildings (Agreement No. 2015-121) with the Town of Saint Paul to extend the contract for one (1) year through and including September 30, 2017, Fire Marshal.
3. Services, Emergency Medical Ambulance (RFP No. 2013-016) with American Med Response Ambulance Serv, Inc. to extend the contract for one (1) year through and including October 31, 2017, Fire Marshal.
4. Equipment, Lease: Road Construction and Right of Way Maintenance Equipment (IFB No. 2014-121) with Hertz Equipment Rentals to extend the contract for one (1) year through and including September 30, 2017, Public Works.
5. Equipment, Lease: Road Construction and Right of Way Maintenance Equipment (IFB No. 2014-121) with United Rentals to extend the contract for one (1) year through and including September 30, 2017, Public Works.
6. Maintenance, Roads, Crack Sealing Services (IFB No. 2015-161) with Curtco, Inc. to extend the contract for one (1) year through and including September 30, 2017, Public Works.
7. Road Maintenance, Microsurfacing (IFB No. 2015-077) with Viking Construction Inc. to extend the contract for one (1) year through and including September 30, 2017, Public Works.
8. Road Materials, Asphaltic Concrete (IFB No. 2014-324) with APAC-Texas, Inc. to extend the contract for one (1) year through and including September 30, 2017, Public Works.
9. Road Materials, Asphaltic Concrete (IFB No. 2014-324) with Austin Asphalt to extend the contract for one (1) year through and including September 30, 2017, Public Works.
h. Ratification(s):
1. Disbursements for the period ending June 28, 2016, Auditor.
2. Consent to Assignment and Assumption for Compensation Consultant (RFP No. 2016-167) to change the name from Hay Group, Inc. to Korn Ferry Hay Group, Inc., Purchasing.
i. Budget adjustment(s)/amendment(s):
1. $45,000 for PTR monitoring for the remainder of FY 2016, Sheriff.
2. $16,000,000 for the acquisition of Right-of-Way for the Collin County Outer Loop (CCOL) from the Collin/Denton County Line to State Highway 289, Special Projects.
j. Receive and File, Auditor:
1. Monthly Financial Reports for May 2016.
2. Final Audit Result(s):
a. Development Services (4th Quarter FY2014).
b. Juvenile Probation (3rd & 4th Quarter FY2014).
c. Sheriff's Office (3rd & 4th Quarter FY2014).
d. Constable, Precinct 2 (1st Quarter FY2015) and Change of Office.
e. Justice of the Peace, Precinct 1 (1st, 2nd & 3rd Quarter FY2015).
k. Filing of the Minute(s), County Clerk:
1. June 6, 2016.
2. June 13, 2016 Special Session.
3. June 13, 2016.
4. June 20, 2016.
l. Miscellaneous
1. Acknowledgment of the issuance of the Arlington Higher Education Finance Corporation Education Revenue Bonds (Responsive Education Solutions) Series 2016A, Administrative Services.
10. Termination of the contract for Services: Mowing and String/Tree Trimming (IFB No. 2015-268) with EcoCutter, Public Works.
11. Acceptance of a donation of artifacts to the Collin County Farm Museum from Mrs. Patricia Bunger, Special Projects.
12. Adoption of the revised Facility Usage Agreement and Myers Park & Event Center Policies, Special Projects.
13. Authorization to initiate condemnation proceedings to acquire the right-of-way needed at the Collin County Outer Loop and US Highway 75 Interchange, Special Projects.
14. Removal of the project to Construct a Box Culvert on County Road 564 at Branch of Pilot Grove Creek (Bond Project No. 07-0041) from construction consideration, Special Projects.
15. Sale of two (2) surplus right-of-way parcels (totaling 0.427 acres) adjacent to Wilmeth Road (County Road 161) to W/J Wilmeth Ridge, LP at CCAD value, which is $21,350 and further abandon a 30 foot road easement that is no longer required, Special Projects.
16. Water and Sewer Line Easement to the City of Anna for a 30 foot water and sewer line easement across County owned property adjacent to the Collin County Outer Loop east of U.S. Highway No. 75, Special Projects.
17. Declare Argyle Security as the sole source provider of programing, service and integration for the electronic security systems to include door control, communications and video surveillance in the Collin County Detention Center, Minimum Security and Juvenile Detention per Local Government Code 262.024(a)(7)(A), Purchasing.
18. Personnel Appointments, Human Resources.
19. Personnel Changes, Human Resources.
2. Acknowledgment of the issuance of the New Hope Cultural Education Facilities Finance Corporation Education Revenue Bonds (Compass Academy Charter School, Inc.) Series 2016A and Series 2016B, Administrative Services.
3. Acknowledgment of the issuance of the Pottsboro Higher Education Finance Corporation Education Revenue Bonds (Imagine International Academy of North Texas) Series 2016A, Administrative Services.
4. Broker/Dealer List for 2016, Auditor.
5. Re-plat of Sunset Point Subdivision (Block A) lots 4 and 5 into one (1) lot 4R, Engineering.
6. Resolution supporting the redesignation of State Spur 195 as FM 543 from County Road 206 to FM 455 and the designation of FM 543 as State Spur 195 from US 75 to State Highway 5, Engineering.
7. Amendment to the contract with the Texas Department of State Health Services for Contract No. 2016-001265, Amendment 02: CPS – Cities Readiness Initiative Grant to accept the increase of grant funds from $128,650 to $257,300 and extend the contract through and including June 30, 2017, Homeland Security.
8. Purchase an iPhone 6s with accessories and service for the Sheriff's Fusion Center, Information Technology.
9. Reimbursement of fencing materials in the amount of $4,763.27 to Mrs. Pat Durbin for property along CR 610, Public Works.
7. Order Authorizing The Issuance And Sale Of Collin County, Texas Unlimited Tax Road And Refunding Bonds, Series 2016, In An Aggregate Principal Amount Of Not To Exceed $55,935,000; Providing For The Award Of The Sale Thereof In Accordance With Specified Parameters; Levying A Tax And Providing For The Security For And Payment Of Said Bonds; Approving The Official Statement, Bond Purchase Agreement, Paying Agent/Registrar Agreement And Escrow Agreement And Enacting Other Provisions Relating To The Subject, Budget.
8. Possible future agenda items by Commissioners Court without discussion.
DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
1. Personnel Appointments, Human Resources.
2. Personnel Changes, Human Resources.
FYI NOTIFICATION
1. Outstanding Agenda Items, Commissioners Court.
2. P–Card Disbursements, Auditor.
3. Collin Central Appraisal District 2017 Proposed Budget, County Judge.
4. Voluntary Terminations, Human Resources.
5. Refund in the amount of $11,132.01 for overpayment to Key Government Finance, Information Technology.
Invocation – Commissioner Webb Pledge of Allegiance – Judge Self Pledge of Allegiance to the Texas Flag – Commissioner Fletcher
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting: