Sep 19, 2011 Commissioners Court-

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court

Invocation â?" Commissioner Shaheen

Pledge of Allegiance â?" Commissioner Williams

Pledge of Allegiance to the Texas Flag â?" Commissioner Jaynes

COMMISSIONERS COURT MEETING

FYI NOTIFICATION

1.34211 Budget amendment(s)/adjustment(s) totaling $12,000 (over $5,000 per c/o 2005-589-08-01), Budget. Attachments Budget Adjustment and Back up

1. Call to order. The court will convene in open session for consideration of the following business matters:

2. Public Comments.

3. Presentation/Recognition:

a.34238 Proclamation bringing awareness to Pancreatic Cancer, Commissioner, Precinct 1. Attachments Pancreatic Cancer Month 2011

b.34151 Historical Marker Book, Historical Commission.

c. Service Pins for the month of September, Human Resources.

4. Consent agenda to approve:

a.34246 Disbursements for the period ending September 13, 2011, Auditor. Attachments Draft Court Order FY2011 Mandated Disbursements FY2011 Sales and Use Tax Wire FY2011 Disbursements

b. Advertisement(s):

1.34219 Voting Machines: Accuvote TSX Touchscreens, R7, Model "D" Tablet (IFB No. 09297-11), Elections. Attachments Draft Court Order Memo to Bid Voting Machines Solicitation Advertisement Bid Packet

2.34100 Services, Qualified Service Entity (QSE) to Participate in ERCOT Program (RFP No. 08276-11), Facilities. Attachments Draft Court Order advertiseQSEproposal08276 Solicitation Advertisement RFP Packet

3.33704 Insurance: Basic Life and Accidental Death & Dismemberment (AD&D) (RFP No. 09299-11), Human Resources. Attachments Draft Court Order Memo to Advertise Solicitation Advetisement RFP Packet

c. Award(s):

1.34156 Construction, Myers Park Pump Station and Ground Storage Tank Project (IFB No. 04179-11) to Lamarc, Inc., budget amendment in the amount of $179,117 and further authorize the Purchasing Agent to finalize and execute Construction Agreement, Facilities. Attachments Draft Court Order awardmyersparkpumpstation2011 Budget Amendment Contract Data Tabulation Engineer Recommendation Construction Agreement

2.34155 Maintenance, Roads: Crack Sealing Services (IFB No. 07237-11) to Curtco, Inc., Public Works. Attachments Draft Court Order Memo Contract Data Tabulation Packet

d. Agreement(s):

1.34186 FY2012 Statewide Automated Victim Notification Service (SAVNS) Annual Maintenance Grant contract with Office of the Attorney General of Texas (OAG) for the period beginning September 1, 2011 through and including August 31, 2012 with a maximum liability of the Office of the Attorney General (OAG) NTE $30,710 and further authorize the County Judge to finalize and execute same, Auditor. Attachments Draft Court Order MEMO OAG OAG SAVNS CONTRACT Grant Review Committee Review Form

2.34145 Annual contract with the Collin County Community Supervision and Corrections Department (CSCD) to establish a system for CSCD employee benefits and further authorize the County Judge to finalize and execute same, CSCD. Attachments Draft Court Order Contract - Co and CSCD

3.34062 Interlocal Agreement with the City of Wylie to provide GIS services and further authorize the County Judge to finalize and execute same, Information Technology. Attachments Draft Court Order Interlocal Agreement with Wylie Signed Agreement with Wylie

4.34223 Personal Services Agreement with Andrew Don Smith, Sr. (AGR No. 07254-11) for autopsy assistant services at the Collin County Medical Examiner's office through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Medical Examiner. Attachments Draft Court Order Memo - Personal Services Agreement Smith PSA

5.34224 Personal Services Agreement with Erin Kirsten Duddleston (AGR No. 07253-11) for autopsy assistant services at the Collin County Medical Examiner's office through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Medical Examiner. Attachments Draft Court Order Memo - Personal Services Agreement Duddlesten PSA

6.34116 Renewal of Maintenance Contracts in the amount of $457,479.83 for Motorola communications equipment & software (Contract No. 03511-09) through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Sheriff. Attachments Draft Court Order 2011-2012 Motorolla Maintenance Agreement Memo Cost Explanation Memo Agreements

7. Interlocal Agreement(s) for Dispatch Services through and including September 30, 2012 and further authorize the County Judge to finalize and execute same, Sheriff.

a.34121 City of Anna in equal quarterly installment payments of $7,648.60 (totaling $30,594). Attachments Draft Court Order 2012 Dispatch Agreement w Anna Memo Agreement

b.34122 City of Celina in equal quarterly installment payments of $5,998.64 (totaling $23,994.56). Attachments Draft Court Order 2012 Dispatch Agreement w Celina Memo Agreement

c.34129 Town of Fairview in equal quarterly installment payments of $8,944.52 (totaling $35,778.08). Attachments Draft Court Order 2012 Dispatch Agreement w Fairview Memo Agreement

d.34123 City of Farmersville in equal quarterly installment payments of $5,714.74 (totaling $22,858.96). Attachments Draft Court Order 2012 Dispatch Agreement w Farmersville Memo Agreememt

e.34124 City of Josephine in equal quarterly installment payments of $549.43 (totaling $2,197.72). Attachments Draft Court Order 2012 Dispatch Agreement w Josephine Memo Agreement

f.34125 City of Lavon in equal quarterly installment payments of $3,854.36 (totaling $15,417.44). Attachments Draft Court Order 2012 Dispatch Agreement w Lavon Memo Agreement

g.34126 City of Melissa in equal quarterly installment payments of $5,185.35 (totaling $20,741.40). Attachments Draft Court Order 2012 Dispatch Agreement w Melissa Memo Agreement

h.34127 City of Parker in equal quarterly installment payments of $4,931.51 (totaling $19,726.04). Attachments Draft Court Order 2012 Dispatch Agreement w Parker Memo Agreement

i.34128 City of Princeton in equal quarterly installment payments of $11,549.72 (totaling $46,198.88). Attachments Draft Court Order 2012 Dispatch Agreement w Princeton Memo Agreement

e. Amendment(s):

1.34198 No. 1 to CSCD/SCORE (Contract No. 09440-10) with Collin County Community Supervision and Corrections to extend the contract for one (1) year through and including August 31, 2012, further authorize the County Judge to finalize and execute same, CSCD. Attachments Draft Court Order SCORE/CSCD

2.34096 No. 1 to Personal Services Agreement: Deceased Livestock Pickup (Contract No. 09443-10) with Jan Kearney to extend the agreement for one (1) year through and including September 30, 2012, further authorize the Purchasing Agent to finalize and execute same, Development Services. Attachments Draft Court Order Memo Agreement

3.34111 No. 1 to Personal Service Agreement for Plumbing Inspector (Contract No. 09441-10) with Gary Machado to extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Development Services. Attachments Draft Court Order Memo Personal Contract - Gary Machado - Dev. Services

4.34102 No. 1 to Personal Services Agreement for Plumbing Services (Contract No. 09442-10) with Paul Drake to extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Development Services. Attachments Draft Court Order Memo Personal Contract-Paul Drake

5.34105 No. 2 to Interlocal Agreement for Environmental Services (Agreement No. 02189-10) with the City of Lowry Crossing to extend the contract for one (1) year through and including September 30,

2012. Payments will be made in equal quarterly installments for an annual amount of $1,368 and further authorize the Purchasing Agent to finalize and execute same, Development Services. Attachments Draft Court Order Memo Interlocal EH Agreement with the City of Lowry Crossing

6.34027 No. 2 to Maintenance: Scanners (RFP No. 12113-10) with Harris, Mackessy & Brennan, Inc. (HMB) to delete item 4340C and add item 6770A, extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Information Technology. Attachments Draft Court Order Scanner Maintenance Memo Scanner Maintenance Agreement

7.33905 No. 2 to Recycling (Contract No. 05591-09) with the Branch Volunteer Fire Department to extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order Memo Branch Recycle Amd 2

8.34077 No. 2 to Recycling (Contract No. 05593-09) with the City of Lucas to extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order memo Lucas Recycle Amd 2

9.33906 No. 2 to Recycling (Contract No. 09759-09) with the City of Nevada to extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order Memo Nevada Recycle Amd 2

10.33903 No. 2 to Recycling (Contract No. 05595-09) with NTMWD to extend the contract for one (1) year through and including September 30, 2012, further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order memo NTMWD Amd2

11.34070 No. 4 to Interlocal Agreement for Animal Control Service with the City of Lucas to extend the contract for one (1) year through and including September 30, 2012. Payment will be made in quarterly installments for an annual amount of $19,030, further authorize the Purchasing Agent to finalize and execute same, Development Services. Attachments Draft Court Order Memo Agreement

12.34071 No. 4 to Interlocal Agreement for the Facility Construction and use of Animal Shelter Services with the City of Lucas to set the rate for FY2012 and extend the contract for one (1) year through and including September 30, 2012. Payment will be made in quarterly installments for an annual amount of $14,570, further authorize the Purchasing Agent to finalize and execute same, Development Services. Attachments Draft Court Order Memo Agreement

13.34104 No. 4 to Interlocal Agreement for Environmental Services (Agreement No. 10176-09) with the City of Melissa to extend the contract for one (1) year through and including September 30, 2012. Payments will be made in equal quarterly installments for an annual amount of $3,928 and further authorize the Purchasing Agent to finalize and execute same, Development Services. Attachments Draft Court Order Interlocal Agreement with the City of Melissa Memo

14.34147 No. 4 to Interlocal Agreement for Environmental Services (Contract No. 10178-09) with the City of Wylie to extend the contract for one (1) year through and including September 30, 2012. Payments will be made in equal quarterly installments for an annual amount of $33,632, further authorize the Purchasing Agent to finalize and execute same, Development Services. Attachments Draft Court Order Memo Interlocal EH Agreement Wylie

15.34150 No. 4 to the Interlocal Agreement for On-Site Sewage Facility (OSSF) with the City of Lucas to extend the contract for one (1) year through and including September 30, 2012 and further authorize the County Judge to finalize and execute same, Development Services. Attachments Draft Court Order Memo Lucas OSSF Amend 4

16.34069 No. 5 to the Interlocal Agreement with the Town of Lavon for Animal Control and Animal Shelter Services to set the FY2012 rate (to be paid in quarterly installment payments for an annual total of $6,150), extend the agreement for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Development Services. Attachments Draft Court Order Memo Agreement

17.34133 No. 5 to Interlocal Agreement the Town of Nevada for Animal Control and Animal Shelter Services to set the FY2012 rate (to be paid in quarterly installment payments for an annual total of $3,075), extend the agreement for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Development Services. Attachments Draft Court Order Memo Agreement

18.34141 No. 5 to Interlocal Agreement for Animal Control Services with the Town of Prosper to extend the contract for one (1) year through and including September 30, 2012. Payment will be made in quarterly installments for an annual amount of $34,563, further authorize the Purchasing Agent to finalize and execute same, Development Services. Attachments Draft Court Order Memo Agreement

19.34132 No. 5 to the Interlocal Agreement with the City of Frisco for the Facility Construction and use of the Animal Shelter Services to set the rate for FY2012 in equal quarterly installment payments for an annual amount of $270,431 effective October 1, 2011 through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

20.34134 No. 5 to Interlocal Agreement for the Facility Construction and Use of Animal Shelter Services with the City of Farmersville to set the rate for FY2012 and extend the contract for one (1) year through and including September 30, 2012. Payment will be made in quarterly installments for an annual amount of $8,463, further authorize the Purchasing Agent to finalize and execute same, Development Services. Attachments Draft Court Order Memo Agreement

21.34140 No. 5 to Interlocal Agreement for the Facility Construction and Use of Animal Shelter Services with the Town of Prosper to set the rate for FY2012 and extend the contract for one

(1) year through and including September 30, 2012. Payment will be made in quarterly installments for an annual amount of $23,620, further authorize the Purchasing Agent to finalize and execute same, Development Services. Attachments Draft Court Order Memo Town of Prosper AS Agreement

22.34206 No. 6 to Engineering Services For Roads FM 2551 from FM 544 to FM 2514 (Agreement No. 02384-09) with Chiang Patel & Yerby, Inc. to add Supplemental Agreement No. 8 to the contract, budget amendment in the amount of $44,919 and further authorize the Purchasing Agent to finalize and execute same, Engineering. Attachments Draft Court Order Department Memo Supp. Agreement #8, Contract Amend. #6 Amendment no. 6 Fee Schedule Engineer Rates

f. Change Order(s):

1.33773 No. 1 to Equipment, Grounds Maintenance (IFB No. 03212-10) with Irrigators Supply, Inc. to extend the contract for one (1) year through and including September 30, 2012, further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order memo- Change Order #1

2.33775 No. 1 to Equipment, Grounds Maintenance (IFB No. 03212-10) with Longhorn, Inc. to extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order memo Change Order #1

3.34091 No. 1 to Detergent and Dispenser for Laundry and Kitchen (IFB No. 06293-10) with Ecolab Inc. to extend the contract for one

(1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Sheriff. Attachments Draft Court Order Memorandum Change Order #1

4.34053 No. 2 to Supplies: Janitorial Equipment (IFB No. 07728-09) with American Health and Safety to add item no. 07728-09-1-43 - vinyl gloves, extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Facilities. Attachments Draft Court Order Memo Change Order No. 2

5.34158 No. 2 to Supplies, Janitorial Paper and Disposable Products (Contract No. 07722-09) with Glazier Foods to extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Facilities. Attachments Draft Court Order chgorder2janitorialglazierfoods Change Order #2

6.34212 No. 2 to Services, Maintenance: Plumbing Contractor (IFB No. 03489-09) with Plumb Right Services, Inc. to provide various changes and extend the contract for one (1) year through and including September 30, 2012, further authorize the Purchasing Agent to finalize and execute same, Facilities. Attachments Draft Court Order chgorder2plumbingcontractor Change Order #2

7.34078 No. 2 to Services, Mowing (IFB No. 07723-09) with AMA Construction Services, LLC to extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Facilities. Attachments Draft Court Order chgorder2mowing AMA Change Order 2

8.34092 No. 2 to Dairy Products: Milk (IFB No. 05610-09) with Milk Products, LP to extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Sheriff. Attachments Draft Court Order 2012 Extend Contract for Dairy Products Milk Memo Change Order #2

9.34228 No. 3 to Collin County Central Plant Upgrade (IFB No. 09782-09) with Swaim Construction & Associates, Inc. for final credit for water treatment and architect/engineer fees, further authorize the Purchasing Agent to finalize and execute same, Construction & Projects. Attachments Draft Court Order Department memo Swaim CO 3 Change Order No. 3

10.33958 No. 4 to Services: Uniform & Miscellaneous Rental and Laundry Services (Contract No. 03079-07) with G & K Services to extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Facilities. Attachments Draft Court Order chgorder4G&Kuniforms G&K CO 4

11.34093 No. 4 to Travel Management Services, Fleet Fuel Card (RFP No. 07117-07) with Wright Express Financial Services Corp. to extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order memo change order

12.34120 No. 4 to Services: Prisoner Transport (IFB No. 02433-08) with Prisoner Transport Services (PTS) of America, LLC to extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Sheriff. Attachments Draft Court Order Extend Prisoner Transport Contract Memo Change Order #4

13.34090 No. 5 to Food: Bread Products (IFB No. 07118-07) with Flowers Baking Company to extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Sheriff. Attachments Draft Court Order Memorandum Change Order #5

14.34095 No. 5 to Uniforms: Law Enforcement & Related items, Work Uniforms and Miscellaneous (IFB No. 07126-07) with Lone Star Uniforms, Inc. to extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Sheriff. Attachments Draft Court Order 2012 Extend Contract for Uniforms Memo Change Order #5

15.34221 No. 9 to Services: Janitorial (Contract No. 01390-08) with James Enterprises to provide various changes to the contract, further authorize the Purchasing Agent to finalize and execute same, Facilities. Attachments Draft Court Order chgorder9jamesenterprises CO9 Janitorial Services

g. Budget adjustment(s)/amendment(s):

1.34201 $452 to cover negative balance in Education and Conference line item, Justice of the Peace, Precinct 3-2. Attachments Draft Court Order Education Budget

2.34172 $8,000 to purchase 10 computers, Tax Assessor Collector. Attachments Draft Court Order Memo for Budget Amendment Budget Amendment for Computer Equipment Quote for Computer Equipment

3.34239 $22,897 to establish a budget for fund 031 for FY2011 (Economic Development) for distribution to the Children's Advocacy Center per Chapter 381.004(f) of the Local Government Code, Budget. Attachments Draft Court Order LGC 381.004

h. Receive and File, Auditor:

1.34057 3rd Quarter Investment Report for FY2011. Attachments Draft Court Order FY11 Q3 Memo FY11 Q3 Investment Report

2.34216 Final Audit Results â?" Justice of the Peace, Precinct 2 (3rd Quarter FY2010). Attachments Draft Court Order 34216 - 3rd Qtr FY10 Audit Results - Final - JP2 - Douglas

i. Filing of the Minute(s), County Clerk:

1.34208 August 15-17, 2011, Budget Workshop. Attachments Comm Ct Budget Workshop Aug 15-17 2011.docx

2.34164 August 17, 2011, Workshop. Attachments Comm Crt Workshop 8.17.11 JG

j. Miscellaneous

1.34203 Adoption of the Collin County Gift Policy, Administrative Services. Attachments Draft Court Order Policy

2.34204 Strike off Properties described as Abstract 56 of the W.D. Burnett Survey, Tract 7 and Abstract 800 of the Orpha Shelby Survey, Tract 23, Town of Saint Paul, Texas and further authorize the County Judge to finalize and execute the attached Resolution, Administrative Services. Attachments Draft Court Order Resolution

3.34195 Trade-in an Oce Plotwave toward the purchase of a new Oce Plotwave for the County Clerk's office utilizing the TXMAS cooperative contract authorized by Local Government Code 791 and budget amendment in the amount of $19,011 for same, County Clerk. Attachments Draft Court Order Memo Repair/Replace Document Quote Prior Approval from B Bilyeu Purchase Order

4.34252 Deletion of Lucas City Hall as an Early Voting location for the November 8, 2011, Constitutional Amendment Election, Elections. Attachments Draft Court Order Memo for One EV Change Early Voting Locations Nov 2011

5.34165 Utilization of the University Drive Courts Facility Jury Room by Mothers Against Drunk Driving to conduct an English and Spanish Victims Impact Panel Class from 5:00 p.m. to 9:00 p.m. on September 21, 2011, September 28, 2011, October 19, 2011, November 16, 2011 and December 21, 2011, Facilities. Attachments Draft Court Order MADD2011

6.34193 Disposal/salvage of units replaced with new vehicles under the Low-Income Repair and Replacement Assistance Program (LIRAP) grant (per LGC 263.151; Salvage Property) and further allow Red River Truck Repair (an authorized Texas Department of Transportation Salvage Vehicle Dealer) to disable and dispose of the units per requirements of Texas Commission on Environmental Quality (TCEQ) (Publication No. RG-464A), Public Works. Attachments Draft Court Order memo backup

7.34199 Reimbursement of fencing materials in the amount of $2,699.26 to Mr. Donald Bodwell for property along CR 498 and further authorize the County Judge to finalize and execute the Agreement for Release and Waiver of Liability, Public Works. Attachments Draft Court Order memo Backup

8.34112 Reimbursement to Ms. Joyce Hassell in the amount of $275 for dust control oiling on County Road 565, Public Works. Attachments Draft Court Order memo

9.34162 Amended Facility Usage Agreement and Use Policies for Myers Park & Event Center, Special Projects. Attachments Draft Court Order Memo Revised Usage Agreement Revised Park Policies

10.34259 Personnel Appointments, Human Resources. Attachments Draft Court Order

Personnel Appointments

c. Service Pins for the month of September, Human Resources.

GENERAL DISCUSSION

5. 34264 Truancy Court support, Constable, Precinct 3. Attachments Presentation Frisco ISD Plano ISD

6. 34213 Budget amendment in the amount of $800 for membership dues that need to be paid prior to October 1, 2011 to qualify for discounted registration for an upcoming conference, 417th District Court. Attachments 417th BA to Dues and Subscriptions

7. 34197 Clarification of restrictions on funds in preparation of implementing Governmental Accounting Standards Board (GASB) Statement Number 54 for the FY 2011 Comprehensive Annual Financial Report (CAFR) and further approve committing funds for disaster recovery in the General Fund, Auditor. Attachments Fund Balance Committments

8. 34196 Adoption of the Fund Balance Policy, Auditor. Attachments Court Memo Fund Balance Policy

9. 34179 Public Hearing â?" Proposed FY2012 Budget, Budget. Attachments FY 2012 Proposed Budget Public Hearing

10. 34180 Adoption of an order setting and approving the Fiscal Year 2012 Elected Officials Compensation, Budget. Attachments EOS

11. 34181 Adoption of an order setting and approving the Fiscal Year 2012 Budget, Budget.

12. 34182 Adoption of an order setting the maintenance and operating tax rate for Fiscal Year 2012, Budget.

13. 34183 Adoption of an order setting the debt service tax rate for Fiscal Year 2012, Budget. Attachments Tax Rate Distribution by Fund

14. 34184 Adoption of an order setting the combined tax rate for Fiscal Year 2012, Budget. Attachments Tax Rate Distribution by Fund

15. 34185 Adoption of an order setting and approving the County Fee Schedule for Fiscal Year 2012, Budget. Attachments FY 2012 Fee Schedule FY 2012 Fee Schedule Changes

16. Possible future agenda items by Commissioners Court without discussion.

EXECUTIVE SESSION

Executive Session, in accordance with Chapter 551 of the Government

The court reserves the right to convene into executive session

Any action resulting from the executive session.