Oct 07, 2013 Collin County Commissioners Court

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court

Invocation â?" Commissioner Shaheen

Pledge of Allegiance â?" Commissioner Williams

Pledge of Allegiance to the Texas Flag â?" Commissioner Hill

COMMISSIONERS COURT MEETING

1.37403 Award Services: Urinalysis Testing for Juvenile Probation (RFP No. 2013-335) to Treatment Assessment Screening Center (TASC), Juvenile Probation. Attachments Memorandum Contract Data Pricing Spreadsheet

FYI NOTIFICATION

1.34688 Outstanding Agenda items, Commissioners Court. Attachments Outstanding Agenda Items

2.37354 P-Card Disbursements for the period ending September 24, 2013, Auditor. Attachments Disbursements

3.37456 Change Order No. 1 to Construction, Zip Lines and Tower, Collin County Adventure Camp (IFB No. 2013-102) with Rope Works, Inc. to provide various changes to the contract, Construction & Projects. Attachments Memo CO No. 1

4.37458 Voluntary Terminations, Human Resources. Attachments Voluntary Terms August 2013 Turnover

5. Notification of budget adjustment(s)/amendment(s), Auditor:

a.37391 $17,202 to establish the budget for the 2014 High Intensity Drug Trafficking Area/Federal Bureau of Investigation Agreement. Attachments HIDTA/FBI BA MEMO HIDTA/FBI BA NOTICE OF LIMITS 2011 HIDTA/FBI CRT ORDER HIDTA ORIGINAL AGREEMENT

b.37414 $21,639 to establish the budget for the FY2014 Local Public Health System/Comprehensive Program grant. Attachments Memo Budget Contract

c.37429 $46,585 to establish the budget for the FY2014 Radiological and Photographic Imaging Equipment Contract. Attachments Memo Budget Contract

d.37418 $77,540 to establish the budget for the FY2014 TB Prevention and Control (Federal) Program grant. Attachments Memo Budget Contract

e.37420 $196,194 to establish the budget for the TB Prevention and Control (State) Program grant. Attachments Memo Budget Contract

f.37422 $283,000 to establish the budget for the FY2014 Texas Indigent Defense Commission Multi-Year Discretionary grant. Attachments Memo Budget Contract

g.37416 $354,062 to establish the budget for the FY2014 Immunization Program grant. Attachments Memo Budget Contract

1. Call to order. The court will convene in open session for consideration of the following business matters:

2. Public Comments.

3. Presentation/Recognition:

a. Service Pins, Human Resources.

4. Consent agenda to approve:

a.37434 Disbursements for the period ending October 1, 2013, Auditor. Attachments Draft Court Order FY2013 Confidential Disbursements FY2013 Schindler Disbursements FY2013 Disbursements FY2014 Disbursements

b.37433 Tax refunds totaling $376,638.33, Tax Assessor Collector. Attachments Draft Court Order Summary sheet 10-7-13

c. Award(s):

1.37453 Professional Services: Architect for Small County Projects (RFQ No. 2013-187) and further authorize the Purchasing Agent to finalize and execute the Architectural and Consulting Services Agreement, Construction & Projects. Attachments Draft Court Order Memo Award Recommendation Evaluation Sheet Rate Schedule Comparison Rates Agreement

d. Agreement(s):

1.37457 Engagement Letter with Strasburger Attorneys at Law for

4. Consent agenda to approve:

Legal Services, grant exemption from the bid process per VTCA Local

2.37335 Statewide Automated Victim Notification Services (SAVNS) Maintenance Grant Contract with The Office of the Attorney General for the period beginning September 1, 2013 through and including August 31, 2014 with a maximum liability of the Office of the Attorney General NTE $27,715.32 and further authorize the County Judge to finalize and execute same, Auditor. Attachments Draft Court Order OAG Vine Memo OAG Contract Grant Review Committee Form

3.37387 Interlocal Cooperation Agreement with the Lovejoy ISD for the use of space located within the Lovejoy ISD at 259 Country Club, Allen, Texas for Justice of the Peace proceedings conducted by Justice of the Peace through and including September 30, 2014 and further authorize the County Judge to finalize and execute same, Construction & Projects. Attachments Draft Court Order Memo Lovejoy Agreement

4.37402 Interlocal Agreement with The Texas Department of State Health Services (DSHS) Program Vital Statistics Unit for on-line computer services relating to Certification of Vital Records, for the period of September 1, 2013 through and including August 31, 2015 and further authorize the County Judge to finalize and execute same, County Clerk. Attachments Draft Court Order Memorandum FY 2014 Vital Statistics Unit Contract.pdf

5.37412 Interlocal Agreement with the City of Princeton for Dispatch Services through and including September 30, 2014. Payment to be made in quarterly installments of $13,817.58 (totaling $55,270.32) and further authorize the County Judge to finalize and execute same, Sheriff. Attachments Draft Court Order Memo Agreement

6.37413 2014 State and Local Task Force Agreement (HIDTA2) with the United States Department of Justice, Drug Enforcement Administration (DEA) and further authorize the County Judge to finalize and execute same, Sheriff. Attachments Draft Court Order Memo Grant Summary Form Agreement Grant Review Committee Form

7.37436 Vehicle Use Agreement with National Insurance Crime Bureau (NICB) to donate a 1998 Suzuki Katana GSX 600 to be used for law enforcement purposes and further authorize the County Judge to finalize and execute same, Sheriff. Attachments Draft Court Order Memo Agreement Order Awarding Property

8.37446 Personal Services Agreement with Nathan McTee (Agreement No. 2013-381) for Parkhill Prairie to cultivate 150 acres, distribute river rock along the main park drive as well as general maintenance tasks as requested through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Special Projects.

9.37447 Personal Services Agreement with Jody Howard (Agreement No. 2013-383) for park maintenance at Sister Grove Park through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Special Projects. Attachments Draft Court Order agenda memo agreement

10.37448 Personal Services Agreement with James White (Agreement No. 2013-382) for park maintenance at Parkhill Prairie Preserve through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Special Projects. Attachments Draft Court Order agenda memo agreement

e. Amendment(s):

1.37410 No. 2 to Agreement, Jail Services (Agr. No. 06215-11) with the City of Allen to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Sheriff. Attachments Draft Court Order Memo Amendment Agreement

2.37444 No. 4 to Recycling (Agreement No. 09759-09) with the City of Nevada to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order memo Contract Amendment No. 4 Original Agreement

f. Change Order(s):

1.37382 No. 1 to Printing, General Office Forms (IFB No. 05249-12) with Data Flex Business Products to add various items and extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Purchasing. Attachments Draft Court Order Change Order No. 1

2.37380 No. 1 to Printing, General Office Forms (IFB No. 05249-12) with Minuteman Press to remove various items from the contract, extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Purchasing. Attachments Draft Court Order Change Order No. 1

3.37397 No. 1 to Printing, General Office Forms (IFB No. 05249-12) with US File to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Purchasing. Attachments Draft Court Order Change Order No. 1

4.37440 No. 1 to Supplies, Janitorial (IFB No. 05263-12) with Calico Industries, Inc. to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Facilities. Attachments Draft Court Order chgorder1calicoindustries CO #1

5.37438 No. 1 to Supplies, Janitorial (IFB No. 05263-12) with Pollock Paper Distributors to extend the contract for one (1) year through and including September 30, 2014, with product adjustments (adds, deletions) and further authorize the Purchasing Agent to finalize and execute same, Facilities. Attachments Draft Court Order chgorder1pollockpaper2014 CO #1

6.37455 No. 4 to Supplies: Jail and Personal Inmate (IFB No. 03447-09) with Amercare for a price redetermination to item no. 03447-09-03-05, extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Sheriff. Attachments Draft Court Order Memo Change Order #4 AmerCare Backup Price Spreadsheet Comparison

7.37449 No. 4 to Supplies: Jail and Personal Inmate (IFB No. 03447-09) with Tabb Textiles to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Sheriff. Attachments Draft Court Order Memo Change Order No. 4

8.37454 No. 5 to Supplies: Jail and Personal Inmate (IFB No. 03447-09) with ICS to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Sheriff. Attachments Draft Court Order Memo Change Order #5

9.37452 No. 13 to Supplies: Jail and Personal Inmate (IFB No. 03447-09) with Bob Barker Company, Inc. to provide various changes to the contract, extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Sheriff. Attachments Draft Court Order Memo Bob Barker Change Order No. 13 Bob Barker Back Up Price Spreadsheet Comparison

g. Budget adjustment(s)/amendment(s):

1.37443 $3,448 for CPS Board Education & Conference for State CPS Staff to attend training, Budget. Attachments Draft Court Order CPS Board Minutes

h. Filing of the Minute(s), County Clerk:

1.37432 August 19-21, 2013 Budget Workshop. Attachments

8.19-8.21.13 Budget Workshop SM and CL final.docx

i. Miscellaneous

1.37411 Acceptance of the FY2014 Specialty Drug Court Programs Grant in the amount of $57,780 through the Office of the Governor Criminal Justice Division for the grant period beginning September 1, 2013 through and including August 31, 2014, 296th District Court. Attachments Draft Court Order Memo FY14 Specialty Drug Court Programs Grant Statement of Grant Award - FY14 Speciality Drug Court Programs Grant

2.37430 Recognize the designation of the 366th District Court as a Felony DWI/Drug Court as of October 2009 per SB462, 366th District Court. Attachments Draft Court Order 366th Drug Court Recognition Memo OOG/CJD Conditions of Funding

3.37431 Recognize the designation of the 417th District Court as the Collin County Juvenile Drug Court as of January 2010 per SB462, 417th District Court. Attachments Draft Court Order 417th Juvenile Drug Court Recognition Memo OOG/CJD Conditions of Funding

4.37407 Adoption of the Collin County Travel Policy, Auditor. Attachments Draft Court Order memo recommended policy

5.37426 Designate the County Auditor as the signatory authority for the Department of State Health Services (DSHS) Grant contract renewals on the on-line DSHS Contract Management and Procurement System, Auditor. Attachments Draft Court Order Memo

6.37405 Acceptance of the FY2013 Emergency Management Performance Grant (EMPG) in the amount of $44,864 from the Texas Division of Emergency Management and further authorize the Count Judge to finalize and execute same, Homeland Security. Attachments Draft Court Order Memo Subrecipient Grant Award Letter of Acceptance Terms and Conditions Grant Review Committee Form

7.37371 Adoption of a Protest and Demonstration Policy, Homeland Security. Attachments Draft Court Order Memo Protest Policy Map Animal Shelter Courthouse Farmersville JP Frisco JP Health Care Service Juvenile Detention Administration Bldg Plano Collin County

8.37437 Set jury pay rate as the minimum rate allowed in Section

61.001 (a)(2) and 61.0015 (a) of the Texas Government Code, Auditor. Attachments Draft Court Order memo Comptroller letter

9.37318 Reimbursement of fencing materials in the amount of $752.50 to Mr. James Ward for property along CR 444 and further authorize the County Judge to finalize and execute the Agreement for Release and Waiver of Liability, Public Works. Attachments Draft Court Order memo R&W

10.37427 Determine the most qualified firm and begin negotiations for Professional Engineering Services to expand Park Boulevard from FM 2514 (Parker Road) east to Centennial Drive, Special Projects. Attachments Draft Court Order Agenda Memo Initial Scores 2nd Round Scores

11.37406 Funding recommendations for the Collin County Parks/Open Space Project Funding Assistance Program, 2007 Bond - Fourth Series and budget amendment in the amount of $2,235,782 for same, Special Projects. Attachments Draft Court Order agenda memo spreadsheet of recommendations

12.37469 Personnel Appointments, Human Resources.

13.37471 Personnel Changes, Human Resources.

GENERAL DISCUSSION

5.37392 FY2014 Employee Reclassifications, Human Resources. Attachments Draft Court Order Reclasses

6.37393 2013 Salary Analysis, Human Resources. Attachments Salary Analysis Memo Salary Adjustment

7.35285 Medicaid 1115 Waiver, Regional Health Partnership, Administrative Services. Attachments RHP18 SUMMARY TABLE Summary of RHP 18 Categories 1&2

8.37470 LIRAP Update, County Judge. Attachments Presentation NCTCOG Collin County Bust_ab3 AirCheck Funding Update for CC LIP Funding Proposal LIP City of Celina City of Plano

9. Possible future agenda items by Commissioners Court without discussion.

EXECUTIVE SESSION

Executive Session, in accordance with Chapter 551 of the Government

Personnel (551.074)

The court reserves the right to convene into executive session

Any action resulting from the executive session.

Adjourn