Sep 23, 2013 Collin County Commissioners Court

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court

Invocation â?" Judge Self

Pledge of Allegiance â?" Commissioner Shaheen

Pledge of Allegiance to the Texas Flag â?" Commissioner Williams

COMMISSIONERS COURT MEETING

1.37390 Affidavits and Agreements for supplemental salaries from the Pretrial Intervention Program (DIVERT) and DA Service Fee for FY2014 and revenue adjustment for same, District Attorney. Attachments Memo for Court Revenue Adjustments Affidavit and Memo for Pretrial Intervention Program Affidavit and Memo from DA Service Fee Payroll Information

2.37389 Utilization of the Service Fee account in the amount of $4,595 to supplement the salaries of the DA employees required to have a County cell phone to cover the $15 (plus $3 to cover the benefits associated with this deduction) per month payroll deduction for FY2014, District Attorney. Attachments Memo for Court Affidavit List of Investigators

FYI NOTIFICATION

1.34688 Outstanding Agenda items, Commissioners Court. Attachments Outstanding Items

2.37252 Change Order No. 4 to Commissary Services: Jail (RFP No. 03149-09) with Aramark to extend the contract for one (1) year through and including September 30, 2014 with proposed price changes for products purchased by inmates from the commissary, Sheriff. Attachments Commissioners' Court Memo Change Order No. 4 Price Change Proposal Pricing Spreadsheet

3.37331 2013 Collin County Court Cost Review performed by the Office of Attorney General Child Support Division, District Clerk. Attachments Attorney General Collin County Court Cost Review

1. Call to order. The court will convene in open session for consideration of the following business matters:

2. Public Comments.

3. Presentation/Recognition.

4. Consent agenda to approve:

a.37398 Disbursements for the period ending September 17, 2013, Auditor. Attachments Draft Court Order FY2013 Confidential Disbursements FY2013 Disbursements

b.37361 Tax refunds totaling $70,118.58, Tax Assessor Collector. Attachments Draft Court Order Summary Sheet 9-23-13

c. Advertisement(s):

1.37293 Road Materials: Lime Treated Subgrade (IFB No. 2013-195), Public Works. Attachments Draft Court Order Memo Solicitation advertisement Bid Packet

d. Award(s):

1.37321 Services, Professional Audit (RFP No. 2013-264), Auditor. Attachments Draft Court Order memo Contract Award Data Evaluation Recommended Cost Proposal Recommended Technical Proposal

2.37231 Insurance: Excess Liability and Workers' Compensation (RFP No. 2013-333), Human Resources. Attachments Draft Court Order Excess RFP Memo FY 2014 Contract Award Data Excess Evaluation

3.37401 Insurance: Third Party Claims Administration (RFP No. 2013-332), Human Resources. Attachments Draft Court Order TPA Memo FY 2014 Contract Data Evaluation Sheet

e. Agreement(s):

1.37338 Acceptance of the FY2014 Cities Readiness Initiative (CRI) funds in the amount of $126,633; Contract No. 2014-001265-00 with the Texas Department of State Health Services (DSHS) beginning September 1, 2013 through and including August 31, 2014 and further authorize the County Judge to finalize and execute same, Homeland Security. Attachments Draft Court Order Memo Contract CRI FY14 CRI FY14 Budget Workplan (Exhibit A) CRI Lobbying Certification CRI FFATA Certification CRI Bundle Signature Authority FY2014 Grant Review Committee Form

2.37337 Acceptance of the FY2014 Public Health Emergency Preparedness (PHEP) funds in the amount of $538,709; Contract No. 2014-001267-00 with the Texas Department of State Health Services (DSHS) beginning September 1, 2013 through and including August 31, 2014 and further authorize the County Judge to finalize and execute same, Homeland Security. Attachments Draft Court Order Memo Contract PHEP FY14 PHEP FY14 Budget Workplan (Exhibit A) PHEP Hazards Workplan (Exhibit B) PHEP Hazards Lobbying Certification PHEP Hazards FFATA Certification PHEP Hazards Bundle Signature Authority FY2014 Grant Review Committee Form

f. Amendment(s):

1.37230 No. 1 Insurance, General Liability & Workers Compensation (RFP No. 06309-12) with Wells Fargo Insurance Services, USA to extend the contract for the period October 1, 2013 through and including September 30, 2014, new premium rate in the amount of $328,240 for General Liability and $27,341.41 for Healthcare Liability and further authorize the Purchasing Agent to finalize and execute same, Human Resources. Attachments Draft Court Order Signed Liability Memo FY 2014 Amend No. 1 General Liability Proposal

2.37400 No. 1 to Agreement, Personal Services Autopsy (Contract No. 06275-12) with Tamara Tarrant to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Medical Examiner. Attachments Draft Court Order Memo Personal Services Agreement Tamara Amendment Agreement

3.37232 No. 2 to Insurance, Property (RFP No. 07249-11) with Arthur J. Gallagher Risk Management Services to extend the contract for the period October 1, 2013 through and including September 30, 2014, new premium rate in the amount of $253,410 and further authorize the Purchasing Agent to finalize and execute same, Human Resources. Attachments Draft Court Order Signed Property Memo 2014 Amend 2 Property Renewal

4.37327 No. 4 to the Interlocal Agreement with the City of Frisco (Agr. No. 05596-09) for Teen Court Services to extend the Contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Administrative Services Attachments Draft Court Order Amendment No. 4 Agreement

5.37372 No. 6 to the Interlocal Agreement for On-Site Sewage Facility (OSSF) Regulation with the City of Lucas (AGR No. 10027-08) to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Development Services. Attachments Draft Court Order Memo IA City of Lucas OSSF IA City of Lucas Original Agreement

6.37357 No. 8 to the Interlocal Agreement with the North Texas Municipal Water District (NTMWD) for Participation in the County Monthly Clean-Up Program to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order MEMO Amendment No. 8 Original Agreement

g. Change Order(s):

1.37377 No. 1 to Printing, General Office Forms (IFB No. 05249-12) with Alphagraphics to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Purchasing. Attachments Draft Court Order Change Order No. 1

2.37375 No. 1 to Printing, General Office Forms (IFB No. 05249-12) with Cooper's Copies and Printing to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Purchasing. Attachments Draft Court Order Change Order No. 1

3.37381 No. 1 to Printing, General Office Forms (IFB No. 05249-12) with Filex Systems to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and executes same, Purchasing. Attachments Draft Court Order Change Order No. 1

4.37378 No. 1 to Printing, General Office Forms (IFB No. 05249-12) with Frisco Printing and Graphics Center to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Purchasing. Attachments Draft Court Order Change Order No. 1

5.37379 No. 1 to Printing, General Office Forms (IFB No. 05249-12) with Marfield Corporate Stationary to extend the contract for one

(1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Purchasing. Attachments Draft Court Order Change Order No. 1

6.37376 No. 1 to Printing, General Office Forms (IFB No. 05249-12) with Print Tyme to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Purchasing. Attachments Draft Court Order Change Order No. 1

7.37388 No. 2 to Road Materials, Asphaltic Concrete (IFB No. 09315-11) with APAC-Texas, Inc. to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order memo Change Order No. 2

8.37385 No. 2 to Road Materials, Asphaltic Concrete (IFB No. 09315-11) with Austin Asphalt, LP to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order Memo Change Order No. 2

9.37384 No. 2 to Road Materials, Asphaltic Concrete (IFB No. 09315-11) with Zack Burkett Co. to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order memo Change Order No. 2

10.37287 No. 4 to the Interlocal Agreement for Recycling (AGR. No. 05591-09) with the Branch VFD to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order Memo Amendment No. 4 Original Agreement

11.37356 No. 4 to the Interlocal Agreement for Recycling (AGR. No. 05595-09) with the North Texas Municipal Water District to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order MEMO Amendment No. 4 Original Agreement

h. Ratification of the County Judge's prior approval:

1.37207 Automatic renewal of the Title IV-E Child Welfare Services Amendment 13-1 (Contract No. 23939923) with the Texas Department of Family and Protective Services for reimbursement of foster care expenses for the FY2014 CPS cases through and including September 30, 2014, Auditor. Attachments Draft Court Order Memo 23939923-13-1 Renewal Welfare 23939923 Contract Welfare ICS Certification Risk Analysis FFATA Certifications Ability to Contract ICS Questionnaire DFPS Renewal Letter

2.37355 Automatic renewal of the Title IV-E County Legal Services Amendment 13-1 (Contract No. 23939924) with the Texas Department of Family and Protective Services for the reimbursement of county legal services for the FY2014 CPS cases through and including September 30, 2014, Auditor. Attachments Draft Court Order Memo 23939924-13-1 Renewal Legal 23939924 Contract Legal ICS Certification Risk Analysis FFATA Certifications Ability to Contract Internal Control Structure Questionnaire DFPS Renewal Letter

i. Budget adjustment(s)/amendment(s):

1.37363 $20,000 to provide funding for Janitorial Supplies for the remainder of FY2013 through mid-October, Facilities. Attachments Draft Court Order budgetadjustmentsharedjanitorial2013 budgamendmentjanitorialsuppliesseptember2013

j. Receive and File, Auditor:

1.37159 FY2013 Investment Reportâ?"2nd Quarter. Attachments Draft Court Order FY13 Q2 Memo FY13 Q2 Investment Report

k. Filing of the Minute(s), County Clerk:

1.37360 August 26, 2013. Attachments Commissioners' Court Minutes 8.26.13

l. Miscellaneous

1.37225 Designation of the FY2014 Commissioners Court regular term meeting dates and time, Commissioners Court. Attachments Draft Court Order Court Dates

2.37366 Reject all bids received for Filters, Heating, Ventilation & Air Conditioning (HVAC) (IFB No. 2013-190), Facilities. Attachments Draft Court Order Memo

3.37367 Donate a 2004 Wells Fargo Trailer (Asset No. 43628) and associated equipment to the Melissa Fire Department per LGC V.T.C.A. 263.152 and further authorize the County Judge to finalize and execute the agreement, Fire Marshal. Attachments Draft Court Order Memo to Court Agreement Letter with the City of Melissa

4.37358 Decrease the per vehicle rate from $17.21 to $16.57 for the Collin County Clean-Up Program for one (1) year through and including September 30, 2014, Public Works. Attachments Draft Court Order MEMO

5.37386 Assist the Snow Hill Cemetery Board with restoration efforts, Public Works. Attachments Draft Court Order memo

6.37396 Purchase of Inland Marine Insurance Coverage for the Mobile Incident Command and three (3) Mobile Medical Units, Human Resources. Attachments Draft Court Order Inland Marine Memo FY 2014 Inland Marine Proposal FY 2014

7.37235 FY2014 Non-Pay for Performance Salary Increases, Human Resources. Attachments Draft Court Order Memo - Non PFP Salary Increases/Adjustments CSCD Increases District Court Reporter Increases Appointed Increases Adjustments to Minimum of Range

8.37234 FY2014 Pay for Performance Increases, Human Resources. Attachments Draft Court Order PFP Increases

9.37408 Personnel Appointments, Human Resources. Attachments Draft Court Order Appointments

10.37409 Personnel Changes, Human Resources. Attachments Draft Court Order Changes

GENERAL DISCUSSION

5.37243 TxDOT Annual Update, TxDOT. Attachments Presentation

6.37330 Public Hearing - FY2014 Preservation and Restoration Plan and Records Archive, District Clerk. Attachments Draft Court Order Letter to Commissioners Preservation, Restoration and Records Archives Plan

7.37352 Light Farms update, Public Works. Attachments memo

8.37012 Subdivision Regulation variance on CR51 to facilitate the re-aligned road within the Republic Property Group (Light Farms) boundary, Public Works. Attachments CR 51 Previous Actions Memo request Map A Subdivision Regulations Cost Estimate map additional

9.37052 Interlocal Agreement with the Collin County Municipal Utility District No. 1 for acquisition, construction, improvement, maintenance, repair and financing of County Road 51 and further authorize the County Judge to finalize and execute same, Public Works. Attachments memo request Interlocal Agreement

10.37394 Participation in the Community Development Block Grant Program, Administrative Services. Attachments Letter Backup

11. Board/Committee Appointments, Commissioners Court:

a.37423 Historical Commission.

b.37424 Myers Park Advisory Board.

c.37428 Park Foundation Advisory Board.

d.37425 Planning Board.

12.36908 TAPS Quarterly update, Commissioner, Precinct 3. Attachments 20130918 TAPS Board Packet

13.35285 Medicaid 1115 Waiver, Regional Health Partnership, Administrative Services. Attachments RHP18 SUMMARY TABLE Summary of RHP 18 Categories 1&2

14. Possible future agenda items by Commissioners Court without discussion.

EXECUTIVE SESSION

Executive Session, in accordance with Chapter 551 of the Government

Personnel (551.074)

The court reserves the right to convene into executive session

Any action resulting from the executive session.

Adjourn