Sep 16, 2013 Collin County Commissioners Court

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court

Invocation â?" Commissioner Webb

Pledge of Allegiance â?" Judge Self

Pledge of Allegiance to the Texas Flag â?" Commissioner Shaheen

COMMISSIONERS COURT MEETING

FYI NOTIFICATION

1.34688 Outstanding Agenda items, Commissioners Court. Attachments Outstanding Items

2.37329 Addendum No. 1 to Services: Urinalysis Testing for Juvenile Probation (RFP No. 2013-335) to add revised specifications to the Request for Proposal, Purchasing. Attachments Addendum No. 1

1. Call to order. The court will convene in open session for consideration of the following business matters:

2. Public Comments.

3. Presentation/Recognition:

a. Service Pins, Human Resources.

4. Consent agenda to approve:

a.37328 Disbursements for the period ending September 10, 2013, Auditor. Attachments Draft Court Order FY2013 Confidential Disbursements FY2013 Disbursements

b. Advertisement(s):

1.37257 Surveillance IP Based Camera System and Storage Solution (RFP No. 2013-296), Information Technology. Attachments Draft Court Order IP Based Surveillance Camera Project - Court Memo Solicitation Advertisement RFP Packet

c. Award(s):

1.37280 Services, Emergency Medical (Ambulance Service) (RFP No. 2013-016) and further authorize the Purchasing Agent to finalize and execute the agreement for same, Fire Marshal. Attachments Draft Court Order memo to court Contract Data Final Round Evaluations Best and Final Agreement

d. Agreement(s):

1.37332 Engagement Letter with Lloyd Gosselink Attorneys at Law for Legal Services, grant exemption from the bid process per VTCA Local Government Code 262.024 and further authorize the Purchasing Agent for finalize and execute same, Administrative Services. Attachments Draft Court Order Letter of Engagement

2.37353 Acceptance of the FY2014 DWI No-Refusal Mandatory Blood Draw Program grant with the Texas Department of Transportation (TxDOT) in the amount of $64,125 to provide funding for healthcare professionals to assist county law enforcement personnel in DWI enforcement, authorize the County Judge to finalize and execute the associated documents and establish the budget for same, District Attorney. Attachments Draft Court Order Memo to Court Budget Amendment Contract TXDOT Grant Award Statement Grant Review Committee Form

3.37368 Personal Services Agreement with Donna Doolittle (Agreement No. 2013-362) to perform blood draws, grant exemption from the bid process per Local Government Code 262.024(a)(4) Personal Services and further authorize the Purchasing Agent to finalize and execute the agreement, District Attorney. Attachments Draft Court Order Memo Agreement

4.37369 Personal Services Agreement with Marvin Doolittle (Agreement No. 2013-363) to perform blood draws, grant exemption from the bid process per Local Government Code 262.024(a)(4) Personal Services and further authorize the Purchasing Agent to finalize and execute the agreement, District Attorney. Attachments Draft Court Order Memo Agreement

5. Interlocal Agreement(s) for Environmental Services through and including September 30, 2014 and further authorize the County Judge to finalize and execute same, Development Services:

a.37297 City of Anna payable in quarterly installments for an annual amount of $7,488. Attachments Draft Court Order Memo EH IA Anna Enviro ILA

b.37303 City of Melissa payable in quarterly installments for an annual amount of $4,568. Attachments Draft Court Order Memo EH IA City of Melissa Melissa Enviro ILA

c.37304 City of Princeton payable in quarterly installments for an annual amount of $5,952. Attachments Draft Court Order Memo EH IA City of Princeton EH IA City of Princeton

d.37305 City of Wylie payable in quarterly installments for an annual amount of $34,760. Attachments Draft Court Order Memo EH IA City of Wylie Wylie Enviro ILA

e. Amendment(s):

1.37298 No. 1 to Agreement, Personal Services Plumbing Inspector (Contract No. 05228-12) with Denny Burnside to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Development Services. Attachments Draft Court Order Memo Plumbing Contract Burnside Amendment No. 1 Agreement

2.37301 No. 1 to Agreement, Personal Services Plumbing Inspector (Contract No. 09441-12) with Gary Machado to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Development Services. Attachments Draft Court Order Memo Personal Contract Machado Amendment #1 Agreement

3.37345 No. 3 to CSCD/SCORE (Contract No. 09440-10) with Collin County Community Supervision and Corrections to extend the contract for one (1) year through and including August 31, 2014 and further authorize the County Judge to finalize and execute same, CSCD. Attachments Draft Court Order FY2014 CSCD.SCORE Score Contract

4.37306 No. 4 to Interlocal Agreement for Environmental Services with the City of Lowry Crossing to extend the contract for one (1) year through and including September 30, 2014. Payments will be made in quarterly installments for an annual amount of $1,376 and further authorize the Purchasing Agent to finalize and execute same, Development Services. Attachments Draft Court Order Memo EH IA City of Lowry Crossing EH IA City of Lowry Crossing Interlocal Agreement

5. Amendment(s) to the Jail Services Agreement to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Sheriff:

a.37320 No. 6 with the Town of St. Paul (Agreement No. 12145-08). Attachments Draft Court Order Memo Amendment #6 (Contract #12145-08) for Jail Services with Town of St. Paul Agreement

b.37299 No. 7 with the City of Anna (Agreement No. 12104-08). Attachments Draft Court Order Memo Agreement Amendment #7 (Contract 12104-08) Jail Services with City of Anna

c.37302 No. 8 with the CCCC District Police Department (Agreement No. 12141-08). Attachments Draft Court Order Memo Amendment #8 (Contract #12141-08) for Jail Services with CCCC District Police Department Agreement

d.37324 No. 8 with Dallas Area Rapid Transit (DART) (Agreement No. 12142-08). Attachments Draft Court Order Memo Amendment #8 (Contract #12142-08) for Jail Services with DART Agreement

e.37310 No. 8 with the City of Josephine (Agreement No. 12131-08). Attachments Draft Court Order Memo Amendment #8 (Contract #12131-08) for Jail Services with City of Josephine Agreement

f.37312 No. 8 with the City of Lucas (Agreement No. 12133-08). Attachments Draft Court Order Memo Amendment #8 (Contract #12133-08) for Jail Services with City of Lucas Agreement

g.37315 No. 8 with the City of Murphy (Agreement No. 12136-08). Attachments Draft Court Order Memo Amendment #9 (Contract #12136-08) for Jail Services with the City of Murphy Agreement

h.37307 No. 9 with the City of Celina (Agreement No. 12128-08). Attachments Draft Court Order Memo Amendment #9 (Contract #12128-08) for Jail Services with City of Celina Agreement

i.37308 No. 9 with the Town of Fairview (Agreement No. 12129-08). Attachments Draft Court Order Memo Amendment #9 (Contract #12129-08) for Jail Services with Town of Fairview Agreement

j.37309 No. 9 with the City of Farmersville (Agreement No. 12130-08). Attachments Draft Court Order Memo Amendment #9 (Contract #12130-08) for Jail Services with City of Farmersville Agreement

k.37311 No. 9 with the City of Lavon (Agreement No. 12132-08). Attachments Draft Court Order Memo Amendment #9 (Contract #12132-08) for Jail Services with City of Lavon Agreement

l.37313 No. 9 with the City of McKinney (Agreement No. 12134-08). Attachments Draft Court Order Memo Amendment #9 (Contract #12134-08) for Jail Services with City of McKinney Agreement

m.37314 No. 9 with the City of Melissa (Agreement No. 12135-08). Attachments Draft Court Order Memo Amendment #9 (Contract #12135-08) for Jail Services with City of Melissa Agreement

n.37316 No. 9 with the City of Parker (Agreement No. 12137-08). Attachments Draft Court Order Memo Amendment #9 (Contract #12137-08) for Jail Services with City of Parker Agreement

o.37317 No. 9 with the City of Princeton (Agreement No. 12138-08). Attachments Draft Court Order Memo Amendment #9 (Contract # 12138-08) for Jail Services with City of Princeton Agreement

p.37319 No. 9 with the Town of Prosper (Agreement No. 12139-08). Attachments Draft Court Order Memo Amendment #9 (Contract #12139-08) for Jail Services with the Town of Prosper Agreement

f. Change Order(s):

1.37292 No. 1 to Supplies, Janitorial (IFB No. 05263-12) with American Health and Safety to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Facilities. Attachments Draft Court Order chgorder1americanhealthandsafety CO #1

2.37295 No. 1 to Supplies, Janitorial (IFB No. 05263-12) with Eagle Brush Chemical, Inc. to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Facilities. Attachments Draft Court Order chgorder1eaglebrushchemicalinc CO #1

3.37260 No. 1 to Supplies, Janitorial (IFB No. 05263-12) with Empire Paper Company to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Facilities. Attachments Draft Court Order chgorder1empirepaper CO #1

4.37266 No. 1 to Supplies, Janitorial (IFB No. 05263-12) with Glazier Foods to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Facilities. Attachments Draft Court Order chgorder1glazierfoods CO #1

5.37267 No. 1 Supplies, Janitorial (IFB No. 05263-12) with Glove Planet to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Facilities. Attachments Draft Court Order chgorder1gloveplanet CO #1

6.37261 No. 1 to Supplies, Janitorial (IFB No. 05263-12) with Grainger to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Facilities. Attachments Draft Court Order chgorder1grainger CO #1

7.37265 No. 1 to Supplies, Janitorial (IFB No. 05263-12) with Infinity Supply & Service, Inc. to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Facilities. Attachments Draft Court Order chgorder1infinitysupply CO #1

8.37264 No. 1 to Supplies, Janitorial (IFB No. 05263-12) with Janpak Supply Solutions to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Facilities. Attachments Draft Court Order chgorder1janpak CO #1

9.37294 No. 1 to Supplies, Janitorial (IFB No. 05263-12) with Olmsted-Kirk Equipment Supply to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Facilities. Attachments Draft Court Order chgorder1olmstedkirkequipmentsupply CO #1

10.37290 No. 1 to Supplies, Janitorial (IFB No. 05263-12) with Pyramid School Products to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Facilities. Attachments Draft Court Order chgorder1pyramidschoolproducts CO #1

11.37288 No. 1 to Road Materials, Emulsified Asphalt (IFB No. 08365-12) with Heartland Asphalt Materials to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order memo Change Order No. 1

12.37289 No. 1 to Road Materials, Emulsified Asphalt (IFB No. 08365-12) with Martin Asphalt Company to extend the contract for one

(1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order Memo Change Order No. 1

13.37291 No. 1 to Road Materials, Emulsified Asphalt (IFB No. 08365-12) with TexOp Construction LP to extend the contract for one

(1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order memo Change Order No. 1

14.37323 No. 2 to Herbicide Treatment of Roadside Right-of-Ways and Encroachments (IFB No. 06233-11) with Vegetative Management Specialist, Inc. to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order memo Change Order No. 2

15.37250 No. 3 to Road Materials, Flexbase (IFB No. 08355-10) with TXI to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order memo Change Order No. 3

g. Ratification of the County Judge's prior approval:

1.37404 Grant and exemption to the bid process per VTCA LGC 262.024 (a)(2) "an item necessary to preserve or protect the public health or safety of residents of the county" for window repair and resulting damage at the 900 East Park Boulevard Building, Construction & Projects. Attachments Draft Court Order Ratification - Backup Quote - SKMBT_C36013082110250 Quote - SKMBT_C36013082110260

h. Receive and File, Auditor:

1.37282 Monthly Financial Report for July 2013. Attachments Draft Court Order memo July 2013 Balance Sheet July 2013 Revenue, Expenditures & Change in Fund Balance July 2013 Cash & Investments July 2013 Year to Date Schedule of Transfers July 2013 Schedule of Long Term Debt July 2013 Commissioners Court Approved Expenditures Budgets

i. Miscellaneous

1.37333 Acceptance of the FY2014 Edward Byrne Memorial Justice Assistance Grant (JAG) Program in the amount of $21,840 through the Criminal Justice Division of the Office of the Governor for Mobile Tablet Devices for Warrants for grant period beginning October 1, 2013 through and including March 31, 2014, 296th District Court. Attachments Draft Court Orders Award Memo OOG/CJD Grant Award OOG/CJD Grant Budget Grant Review Committee Form

2.37336 Acceptance of the FY2014 Multi-year Continued Discretionary Grant in the amount of $183,296 through the Texas Indigent Defense Commission for the Collin County Mental Health Managed Counsel Program for the grant period beginning October 1, 2013 through and including September 30, 2014 and further authorize the County Judge to finalize and execute same, 296th District Court. Attachments Draft Court Order Memo FY14 TIDC Multi-year MHMC grant FY14 TIDC Statement of Grant Award Grant Review Committee Form

3.37300 Eagle Scout Projects to be completed in various parts of Myers Park, Myers Park. Attachments Draft Court Order Agenda Memo

4.37346 Acceptance of the FY2014 Edward Byrne Memorial Justice Assistance Grant (JAG) Program in the amount of $46,585 through the Criminal Justice Division of the Office of the Governor for Radiological and Photographic Imaging Equipment for grant period beginning October 1, 2013 through and including March 31, 2014, Medical Examiner. Attachments Draft Court Order Award Memo Award Document Award Budget Document Grant Review Committee Form

5.37318 Reimbursement of fencing materials in the amount of $752.50 to Mr. James Ward for property along CR 444 and further authorize the County Judge to finalize and execute the Agreement for Release and Waiver of Liability, Public Works. Attachments Draft Court Order memo R&W

6.37370 Personnel Appointments, Human Resources. Attachments Draft Court Order

Personnel Appointments

7.37383 Personnel Changes, Human Resources. Attachments Draft Court Order

Personnel Changes

GENERAL DISCUSSION

5.37243 NTTA Annual Update, NTTA. Attachments Presentation

6.37325 Public Hearing - Consideration and any action for the issuance of a "Mass Gathering" permit for the Color Me Rad 5k Run on October 26, 2013 in accordance to the Health and Safety Code 751, Special Projects. Attachments Draft Court Order Memo Requesting Mass Gathering Permit Application Addendum to Application April Financial May Financial June Financial Facility Use Agreement 5k Route Traffic & Parking Plan Memo Fire Marshal Memo Developmental Services Memo Sheriff Department

7.37373 Pension System Consultant Estimated cost, Commissioners Court. Attachments Employee Choice Plan Update Sep 16 2013

8.37271 Public Hearing - Proposed FY2014 Budget, Budget. Attachments Presentation

9.37272 Adoption of an order setting and approving the Fiscal year 2014 Elected Officials Compensation, Budget. Attachments Elected Official Salaries

10.37273 Adoption of an order setting and approving the Fiscal
Year 2014 Budget, Budget.

11.37275 Adoption of an order setting the debt service tax rate
for Fiscal Year 2014, Budget.

12.37274 Adoption of an order setting the maintenance and
operating tax rate for Fiscal Year 2014, Budget.

13.37276 Adoption of an order setting the combined tax rate for
Fiscal Year 2014, Budget.

14.37278 Adoption of an order setting and approving the County Fee Schedule for Fiscal Year 2014, Budget. Attachments FY 2014 Proposed Fee Schedule - By Department Fee Changes by Department

15.37277 Restrictions on funds in compliance with Government
Accounting Standards Board (GASB) Statement Number 54 for FY 2014,
Budget.

16. Board/Committee Appointments, Commissioners Court:

a.37364 North Texas Tollway Authority Board of Directors.

17.33858 RTC monthly update, Commissioner, Precinct 4.

18.35285 Medicaid 1115 Waiver, Regional Health Partnership, Administrative Services. Attachments RHP18 SUMMARY TABLE Summary of RHP 18 Categories 1&2

19. Possible future agenda items by Commissioners Court without discussion.

EXECUTIVE SESSION

Executive Session, in accordance with Chapter 551 of the Government

The court reserves the right to convene into executive session

Any action resulting from the executive session.

Adjourn

7.37373 Pension System Consultant Estimated cost, Commissioners Court. Attachments Employee Choice Plan Update Sep 16 2013

8.37271 Public Hearing - Proposed FY2014 Budget, Budget. Attachments Presentation

4. Consent agenda to approve:

8.37271 Public Hearing - Proposed FY2014 Budget, Budget. Attachments Presentation