Oct 21, 2013 Collin County Commissioners Court

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court

Invocation â?" Commissioner Webb

Pledge of Allegiance â?" Judge Self

Pledge of Allegiance to the Texas Flag â?" Commissioner Shaheen

COMMISSIONERS COURT MEETING

1.37478 Budget amendment in the amount of $45,000 to reallocate funds from Juvenile Detention (Fund 001-6420) to Juvenile Probation (Fund 001-6401) to provide funding for the final FY2013 Hearing Master Services, Auditor. Attachments Memo Juvenile Probation BA - FY 2013

GENERAL DISCUSSION

5.37503 Update of Tax Office Operations and NTTA Collections, Tax Assessor Collector.

6.37569 Justice of the Peace and Constable Redistricting, Commissioners Court. Attachments Memo JP Stats Combined Constable stats combined Constable JP Budget Stats Lease Status Report

7.35285 Medicaid 1115 Waiver, Regional Health Partnership, Administrative Services. Attachments RHP18 SUMMARY TABLE Summary of RHP 18 Categories 1&2

8. Possible future agenda items by Commissioners Court without discussion.

EXECUTIVE SESSION

Executive Session, in accordance with Chapter 551 of the Government

The court reserves the right to convene into executive session

Any action resulting from the executive session.

FYI NOTIFICATION

1.34688 Outstanding Agenda items, Commissioners Court. Attachments Outstanding Agenda Items

2. Notification of budget adjustment(s)/amendment(s), Auditor:

a.37497 $21,840 to establish the budget for the FY2014 Mobile Tablet Devices for Warrants Grant. Attachments Memo Budget

b.37463 $126,633 to establish the budget for the FY2014 Cities Readiness Initiative (CRI) Program Grant. Attachments Memo Budget

c.37461 $538,709 to establish the budget for the FY2014 Public Health Emergency Preparedness (PHEP) Hazards Program Grant. Attachments Memo Budget

1. Call to order. The court will convene in open session for consideration of the following business matters:

2. Public Comments.

3. Presentation/Recognition:

a. Service Pins, Human Resources.

4. Consent agenda to approve:

a.37506 Disbursements for the period ending October 15, 2013, Auditor. Attachments Draft Court Order FY2013 Confidential Disbursements FY2013 Disbursements FY2014 Disbursements

b.37485 Tax refunds totaling $372,225.44, Tax Assessor Collector. Attachments Draft Court Order Summary sheet 10-21-2013

c. Advertisement(s):

1.37486 Construction, County Road 419 over Brinlee Creek Bridge Replacement (IFB No. 2013-271), Special Projects. Attachments Draft Court Order agenda memo location map Solicitation Advertisement

d. Award(s):

1.37482 Road Materials, Cement Treated Base (IFB No. 2013-194) to TXI Operations, L.P., Public Works. Attachments Draft Court Order memo Contract Data Tabulation Packet

2.37483 Services, Mowing (IFB No. 2013-191) to various vendors, Public Works. Attachments Draft Court Order Contract Data memo backup Special Projects Memo Facilities Memo Bid Tabulation - Mowing

e. Amendment(s):

1.37479 No. 3 to Software Maintenance, AMCAD AILIS County Clerk (Contract No. 10007-11) with American Cadastre to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, County Clerk. Attachments Draft Court Order Memo Amendment No. 3

f. Ratification of the County Judge's prior approval:

1.37511 Grant exemption to the bid process per VTCA LGC 262.024

g. Budget adjustment(s)/amendment(s):

1.37498 $59 to transfer funds from Office Supplies to Education and Conference, Justice of the Peace, Precinct 3-2. Attachments Draft Court Order Memo

2.37504 $150,000 to transfer funds from the General Fund to the Health Care Grants Fund due to the Federal Government partial shutdown, Auditor. Attachments Draft Court Order memo

3.37484 $50,945,055 for FY2013 Bond Issues, Auditor. Attachments Draft Court Order Court Memo Budget Amendment Revenue Estimates

h. Receive and File, Auditor:

1. Monthly Financial Report(s):

a.37513 October 2012. Attachments Draft Court Order Memo for Monthly Financial Reports October October 2012 Balance Sheet October 2012 Cash & Investments October 2012 Commissioners Court Approved Expenditures Budgets October 2012 Revenue, Expenditures, and Changes in Fund Balance October 2012 Schedule of Long Term Debt October 2013 Year to Date Schedule of Transfers

b.37509 August 2013. Attachments Draft Court Order Memo for Monthly Financial Reports for August August 2013 Balance Sheet August 2013 Cash & Investments August 2013 Commissioners Court Approved Expenditures Budgets August 2013 Revenue, Expenditures, and Changes in Fund Balance August 2013 Schedule of Long Term Debt August 2013 Year to Date Schedule of Transfers

i. Filing of the Minute(s), County Clerk:

1.37472 September 9, 2013. Attachments Comm Ct 9 9 13

2.37499 September 16, 2013. Attachments CC 9.16.13.docx

3.37495 September 23, 2013. Attachments CC Minutes 9.23.13.docx

j. Miscellaneous

1.37466 Grant Application and Resolution/Internet Form for the FY2014 Indigent Defense Formula Grant through the Texas Indigent Defense Commission and further authorize the County Judge to finalize and execute same, Auditor. Attachments Draft Court Order Court memo Grant Summary Form Resolution Request for Application Grant Review Committee Form

2.37529 Sale of Struck Off Property located at 1107 Healy Street, McKinney, Texas (Tract 48, Abstract A0811, Mary Standifer Survery, Volume 284, Page 495) as recorded in the Collin County Deed Records to North Collin Habitat for Humanity in the amount of $8,000 and further authorize the County Judge to finalize and execute the associated documents, County Judge. Attachments Draft Court Order Letter Distribution of Proceeds Special Warranty Deed

3.37508 2013 Tax Roll, Tax Assessor Collector. Attachments Draft Court Order 2013 Tax Roll Approval Request Letter 2013 Tax Roll Summary

4.37233 Exemption from the requirements of the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and further authorize the Human Resource Director to submit proper notice to authorities, Human Resources. Attachments Draft Court Order HIPAA Memo HIPAA Notice

5.37518 Remove the annual and lifetime dollar limit on durable medical equipment and add coverage for approved clinical trials to the health plan as required under the Health Care Reform Act, Human Resources. Attachments Draft Court Order Memo HCR Slide

6.37532 Personnel Appointments, Human Resources. Attachments Draft Court Order

Personnel Appointments

7.37533 Personnel Changes, Human Resources. Attachments Draft Court Order

Personnel Changes

6.37569 Justice of the Peace and Constable Redistricting, Commissioners Court. Attachments Memo JP Stats Combined Constable stats combined Constable JP Budget Stats Lease Status Report

1.37511 Grant exemption to the bid process per VTCA LGC 262.024

Adjourn