Aug 12, 2013 Collin County Commissioners Court

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court

Invocation â?" Commissioner Hill

Pledge of Allegiance â?" Commissioner Webb

Pledge of Allegiance to the Texas Flag â?" Judge Self

COMMISSIONERS COURT MEETING

1.37028 Award of Services, Psychological Evaluations, Juvenile (RFP No. 2013-200) to Spartan Psychological Consulting, Juvenile Probation. Attachments Spartan Award Contract Data Bid Submittal

FYI NOTIFICATION

1.34688 Outstanding Agenda items, Commissioners Court. Attachments Outstanding Agenda Items

1. Call to order. The court will convene in open session for consideration of the following business matters:

2. Public Comments.

3. Presentation/Recognition:

a. Service Pins, Human Resources.

4. Consent agenda to approve:

a.37118 Disbursements for the period ending August 6, 2013, Auditor. Attachments Draft Court Order FY2013 Confidential Disbursements FY2013 Disbursements

b. Advertisement(s):

1.37101 Annual Maintenance for Fujitsu Scanners (IFB No. 2013-288), Information Technology. Attachments Draft Court Order AdvertiseScanMaint Solicitation Advertisement Bid Packet

2.37113 Road Materials: Aggregate Material for Surface Treatment and Stone Rip Rap (IFB No. 2013-193), Public Works. Attachments Draft Court Order memo Solicitation Advertisement Packet for Bid

3.37098 Services, Mowing (IFB No. 2013-191), Public Works. Attachments Draft Court Order memo Solicitation Advertisement Packet for Bid

4.37099 Supplies, Culverts & Bands, Steel (IFB No. 2013-196), Public Works. Attachments Draft Court Order Department Memo Solicitation Advertisement Packet for Bid

c. Award(s):

1.37092 Construction, Bridge: County Road 132 over Long Branch (IFB No. 2013-125) to Ashlar Contracting Company and further authorize the County Judge to finalize and execute the Construction Agreement, Special Projects. Attachments Draft Court Order agenda memo Contract Data location map Bid Tabulation Construction Agreement

d. Agreement(s):

1.37102 Interlocal Agreement with the City of Wylie to provide GIS services and further authorize the County Judge to finalize and execute same, Information Technology. Attachments Draft Court Order WylieILA2013 Agreement

2.37064 Funding Agreement with the Allen Heritage Guild for funding through the FY2013 Historical Commission Grant Program for Guild signs and brochures for the Allen Heritage Village and further authorize the County Judge to finalize and execute same, Historical Commission. Attachments Draft Court Order Memo Funding Agreement

3.37065 Funding Agreement with Anna Area Historic Preservation Society for funding through the FY2013 Historical Commission Grant Program for Lair Cemetery Restoration Project and further authorize the County Judge to finalize and execute same, Historical Commission. Attachments Draft Court Order Memo Funding Agreement

4.37066 Funding Agreement with Bear Creek Cemetery Foundation for funding through the FY2013 Historical Commission Grant Program to restore damaged markers and further authorize the County Judge to finalize and execute same, Historical Commission. Attachments Draft Court Order memo Funding Agreement

5.37067 Funding Agreement with the Cemetery Association of Murphy for funding through the FY2013 Historical Commission Grant Program to clean gravestones and provide needed crosses and further authorize the County Judge to finalize and execute same, Historical Commission. Attachments Draft Court Order Memo Funding Agreement

6.37069 Funding Agreement with the Collin County Genealogical Society for funding through the FY2013 Historical Commission Grant Program for digitizing Collin County's Historical Newspapers and further authorize the County Judge to finalize and execute same, Historical Commission. Attachments Draft Court Order Memo Funding Agreement

7.37070 Funding Agreement with the Heritage Association of Frisco for funding through the FY2013 Historical Commission Grant Program to repair deteriorating Log Cabin at the Frisco Heritage Center and further authorize the County Judge to finalize and execute same, Historical Commission. Attachments Draft Court Order Memo Funding Agreement

8.37071 Funding Agreement with the Heritage Association of Frisco for funding through the FY2013 Historical Commission Grant Program to educate the public about the Pioneer History and the Days of the Shawnee Cattle Drive and further authorize the County Judge to finalize and execute same, Historical Commission. Attachments Draft Court Order Memo Funding Agreement

9.37072 Funding Agreement with the Heritage Farmstead Association for funding through the FY2013 Historical Commission Grant Program to replace a damaged wagon and further authorize the County Judge to finalize and execute same, Historical Commission. Attachments Draft Court Order Memo Funding Agreement

10.37073 Funding Agreement with the Murphy Historical Society for funding through the FY2013 Historical Commission Grant Program for the restoration of the Herring-Hogge Cemetery and further authorize the County Judge to finalize and execute same, Historical Commission. Attachments Draft Court Order Memo Funding Agreement

11.37074 Funding Agreement with the Plano Conservancy for Historic Preservation, Inc. for funding through the FY2013 Historical Commission Grant Program for complete renovation work in Bethany Cemetery and further authorize the County Judge to finalize and execute same, Historical Commission. Attachments Draft Court Order Memo Funding Agreement

12.37076 Funding Agreement with the Snow Hill Cemetery Association for funding through the FY2013 Historical Commission Grant Program to level markers and further authorize the County Judge to finalize and execute same, Historical Commission. Attachments Draft Court Order Memo Funding Agreement

e. Amendment(s):

1.37105 No. 1 to Professional Services, Engineering: County Road 618 over Cedar Creek (AGR No. 10009-09) with Dannenbaum Engineering Corp. to update plans and specifications for the re-construction of two (2) box culverts on County Road 618 over Cedar Creek and further authorize the Purchasing Agent to finalize and execute same, Special Projects. Attachments Draft Court Order agenda memo Contract Amendment No. 1 vendors fee estimate Engineer Rates location map

f. Change Order(s):

1.37008 No. 1 to Road Striping (IFB No. 08366-12) with Flat Line Inc. to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order memo Change Order No. 1

2.37095 No. 2 to Fuels (IFB No. 01113-12) with Martin Eagle Oil., Inc. to extend the contract for one (1) year through and including September 30, 2013 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order Memo CO No. 2

3.37096 No. 2 to Maintenance, Roads: Crack Sealing Services (IFB No. 07237-11) with Curtco, Inc. to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order memo Change Order No. 2

4.37104 No. 2 to Services: Morgue Transport (IFB No. 06221-11) with Weatherall Family Funeral Services LLC to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Medical Examiner. Attachments Draft Court Order 37104 Memo to extend Morgue Transport services 37104 - Morgue Transport - Weatherall Chg Ord

5.37107 No. 2 to Testing: Postmortem Toxicology (IFB No. 07246-11) with NMS Labs to extend the contract for one (1) year through and including September 30, 2014 with an average of 3% increase to various items and further authorize the Purchasing Agent to finalize and execute same, Medical Examiner. Attachments Draft Court Order Memo 37107 - Postmortem Price Increase Request Price Spreadsheet

6.37057 No. 3 to Vehicle Lease/Rental for Collin County Special Operations Unit (IFB No. 06271-10) with EAN Holding LLC. dba Enterprise-Rent-A-Car to delete all references to price "without insurance", extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Sheriff. Attachments Draft Court Order 2013 Change Order #3 for IFB 06271-10 Vehicle Lease-Rental-Memo Change Order #3

7.37081 No. 4 to Maintenance: Elevators/Escalators (IFB No. 02360-09) with Texas Independent Elevator Company to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Facilities. Attachments Draft Court Order chgorder4TXIndependentElevator CO #4

8.37082 No. 5 to Maintenance: Elevators/Escalators (IFB No. 02360-09) with Schindler Elevator Corp to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Facilities. Attachments Draft Court Order chgorder5SchindlerElevator CO #5

g. Budget adjustment(s)/amendment(s):

1.37097 $1,200 to transfer funds from Skip Tracing to Education and Conference, Constable, Precinct 3. Attachments Draft Court Order Memo Budget Amendment

2.37123 $42,000 for the reallocation of funds to relocate the livestock area at the Animal Shelter, Construction & Projects. Attachments Draft Court Order memo Quotes

h. Filing of the Minute(s), County Clerk:

1.37116 July 22, 2013. Attachments Commissioners' Court Minutes July 22, 2013

i. Miscellaneous

1.37119 Designation of FM 546 to Private Road 5475 (with associated updates), GIS/Rural Addressing. Attachments Draft Court Order PR5475-ReqMemo PR5475-Map7J1 PR5475-Letter

2.37114 Retention of a surplus 2007 Stihl Pole Saw (Unit No. 48263) to be used by Road and Bridge for the CSCD Program, Public Works. Attachments Draft Court Order memo

3.37088 Acceptance of the Dining Alliance rebate check in the amount of $554.85 to be deposited in the Going the Extra Mile Employee Incentive Program line item and budget amendment for same, Purchasing. Attachments Draft Court Order Memo-Rebate Ck Dining Alliance 7-2013 Agenda Backup-Rebate Dining Alliance 7-2013

4.37039 Trade-in a Universal Forensic Extraction Device (County Asset No. 52963) and purchase a new upgraded device for phone forensics, Sheriff. Attachments Draft Court Order 2013 Trade-in of Cellebrite Device-Memo Quote

5.37106 2014 Holiday Schedule, Human Resources. Attachments Draft Court Order 2014 Holiday Schedule

GENERAL DISCUSSION

5.37120 2013 TCDRS Benefits Presentation, Human Resources. Attachments 2013 TCDRS Presentation

6.37075 Filling the position of Collections Clerk for the Justice Courts and budget amendment in the amount of $20,769 for same, County Clerk. Attachments Memo

7. Board/Committee Appointments, Commissioners Court:

a.37138 Prosper TIRZ No. 2, Commissioner, Precinct 3.

b.37139 Richardson TIRZ No. 2, Commissioner, Precinct 3.

8.33858 RTC monthly update, Commissioner, Precinct 4.

9.35285 Medicaid 1115 Waiver, Regional Health Partnership, Administrative Services. Attachments RHP18 SUMMARY TABLE Summary of RHP 18 Categories 1&2

10.34804 83rd Legislative Agenda for 2013, Commissioners Court.

11. Possible future agenda items by Commissioners Court without discussion.

EXECUTIVE SESSION

Executive Session, in accordance with Chapter 551 of the Government

Personnel (551.074)

Legal (551.071)

The court reserves the right to convene into executive session

Any action resulting from the executive session.

Adjourn