Sep 09, 2013 Collin County Commissioners Court

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court

Invocation â€" Commissioner Hill

Pledge of Allegiance â€" Commissioner Webb

Pledge of Allegiance to the Texas Flag â€" Judge Self

COMMISSIONERS COURT MEETING

1.37347 Personnel Appointments, Human Resources. Attachments

Personnel Appointments

2.37348 Personnel Changes, Human Resources. Attachments

Personnel Changes

FYI NOTIFICATION

1.34688 Outstanding Agenda items, Commissioners Court. Attachments Outstanding Agenda Items

2.37208 Addendum No. 1 to Technical Assistanceâ€"Cisco IPCC Enterprise CVP/IVR/Studio/Audium (RFP No. 2013-286) to make various changes to the Request for Proposal, Purchasing. Attachments Addendum No. 1

3.37252 Amendment No. 1 to Commissary Services: Jail (RFP No. 03149-09) with Aramark to extend the contract for one (1) year through and including September 30, 2013 with proposed price changes that represent a 1% increase to various items, Sheriff. Attachments Commissioners' Court Memo Change Order #4 to Contract with Aramark for Commissary Pricing Spreadsheet

4.37285 Voluntary Terminations, Human Resources. Attachments Voluntary Terms July Turnover

5.37241 Budget adjustment(s)/amendment(s) totaling $70,310 (over $5,000 per c/o 2005-589-08-01), Budget. Attachments Budget adjustments and backup

1. Call to order. The court will convene in open session for consideration of the following business matters:

2. Public Comments.

3. Presentation/Recognition.

4. Consent agenda to approve:

a.37221 Disbursements for the period ending September 3, 2013, Auditor. Attachments Draft Court Order FY2013 Confidential Disbursements FY2013 Disbursements

b.37246 Tax refunds totaling $357,041.09, Tax Assessor Collector. Attachments Draft Court Order Summary sheet 9-9-13

c. Award(s):

1.37280 Services, Emergency Medical (Ambulance Service) (RFP No. 2013-016), Fire Marshal. Attachments Draft Court Order memo to court Contract Data Final Round Evaluations Best and Final Agreement

2.37181 Audio Visual for the Justice of the Peace (JP) Courtrooms (RFP No. 2013-185) and budget amendment in the amount of $41,449 for same, Justice of the Peace, Precinct 1. Attachments Draft Court Order Memo Contract Data Evaluation Sheet Tabulation Packet 2013-185

d. Agreement(s):

1.37183 Annual contract with the Collin County Community Supervision and Corrections Department (CSCD) to establish a system for CSCD employee benefits, pay the Judicial District Fund $60,433 for fee collections and further authorize the County Judge to finalize and execute same, CSCD. Attachments Draft Court Order CSCD Collin County Contract

2.37190 Interlocal Agreement with the City of Allen for Right-of-Way participation at the interchange of US 75 (Central Expressway) and SH 121 (Sam Rayburn Tollway) (Bond Project No. 07-00-22), budget amendment in the amount of $444,285 and further authorize the County Judge to finalize and execute same, Engineering. Attachments Draft Court Order Department Memo ILA

3.37219 Interlocal Agreement with the City of Sachse and the City of Wylie concerning the construction of Woodbridge Parkway from SH 78 to Hensley Lane improvements (Partial Funding ILA No. 2) (Bond Project No. 03-072), budget amendment in the amount of $2,732,449 and further authorize the County Judge to finalize and execute same, Engineering. Attachments Draft Court Order Department Memo Funding ILA #2 Location Map

4.37229 Interlocal Cooperation Contract with the Texas Department of Public Safety (Agreement No. 2013-365) to purchase supplies for use in the Breath Testing and Laboratory Alcohol and Drug Testing Program effective September 1, 2013 through and including August 31, 2015 and further authorize the County Judge to finalize and execute same, Sheriff. Attachments Draft Court Order DPS Interlocal Cooperation Contract-Memo DPS Interlocal Cooperation Contract-Contract

5.37198 Renewal of Maintenance Contracts in the amount of $426,950.32 for Motorola communications equipment & software (Contract No. 03511-09) through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Sheriff. Attachments Draft Court Order FY2014 Motorola Maintenance Services Contract-Memo FY2014 Motorola Maintenance Services Contract-Cost Breakdown FY2014 Motorola Maintenance Services Contract-Network Management FY2014 Motorola Maintenance Services Contract-Technical Support FY2014 Motorola Maintenance Services Contract-Subscriber Repair

e. Amendment(s):

1.37223 First Amendment to the Interlocal Cooperation Agreement with Denton County for the Design Schematic and Environmental Assessment for US 380 from the Denton/Collin County Line to West of FM 423 in Denton County, approve the reimbursement of $293,739.07 to Denton County and further authorize the County Judge to finalize and execute same, Engineering. Attachments Draft Court Order agenda memo Amended ILA Denton 2008 Agreement

2.37220 No. 3 to the lease Agreement with the Collin County Health Care Trust Foundation and Collin County for property located at 900 East Park Boulevard, Suite 140A-C and Suite 210, Plano, Texas to increase the rent by $1.00 per square foot, base price of the lease $115,155 payable in monthly installments of $9,596.25 and further authorize the County Judge to finalize and execute same, Construction & Projects. Attachments Draft Court Order Memo Amnd 3 Amnd 2 Amnd 1 Lease

3.37256 No. 3 to the Lease Agreement with the Collin County Health Care Trust Foundation and Collin County for property located at 900 East Park Boulevard, Suite 200, Plano, Texas to increase the rent by $1.00 per square foot, base price of the lease $170,235 payable in monthly installments of $14,186.25 and further authorize the County Judge to finalize and execute same, Construction & Projects. Attachments Draft Court Order Memo Amnd 3 Amnd 2 Amnd 1 Lease

4.37238 No. 3 to the Personal Services Agreement: Deceased Livestock Pickup (Contract No. 09443-10) with Jan Kearney to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Development Services. Attachments Draft Court Order Memo Amendment 3 Agreement

5.37262 No. 4 to the Lease Agreement with the Collin County Health Care Trust Foundation and Collin County for property located at 920 East Park Boulevard, Plano, Texas to increase the rent by $1.00 per square foot, base price of the lease $381,660 payable in monthly installments of $31,805 and further authorize the County Judge to finalize and execute same, Construction & Projects. Attachments Draft Court Order Memo Amnd 4 Amnd 3 Amnd 2 Amnd 1 Lease

f. Change Order(s):

1.37251 No. 2 to Food: Bread Products (IFB No. 04201-12) with Earthgrains Baking Companies, Inc. to extend the contract for one

(1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Sheriff. Attachments Draft Court Order FY2014 Change Order No. 2 to IFB 04201-12 Contract -Memo FY2014 Foodgrains Baking Co. Contract Change Order No. 2-Change Order

g. Ratification of the County Judge's prior approval:

1.37259 Outdoor Burn Ban in the unincorporated areas of Collin County, Fire Marshal. Attachments Draft Court Order Order Prohibit Outdoor Burning

h. Budget adjustment(s)/amendment(s):

1.37255 $622 to purchase one (1) printer, Justice of the Peace, Precinct 1. Attachments Draft Court Order Memo

2.37245 $12,250 for final payment to TxDOT for right-of-way funds for SH 121 at the US 75 Interchange (Bond Project No. 03-123), Engineering. Attachments Draft Court Order agenda memo TxDOT letter CO#2006-1152-12-12

3.37242 $99,346 for final payment to TxDOT for right-of-way funds for FM 455 from US 75 to SH 5 roadway (Bond Project No. 03-117C), Engineering. Attachments Draft Court Order Department Memo TxDOT letter CO#2010-760-09-27

i. Receive and File, Monthly Financial Report(s), Auditor:

1.37199 April 2013. Attachments Draft Court Order Memo for Monthly Financial Reports for April April 2013 Balance Sheet April 2013 Revenue, Expenditures & Changes in Fund Balance April 2013 Cash & Investments April 2013 Year to Date Schedule of Transfers April 2013 Schedule of Long Term Debt April 2013 Commissioners Court Approved Expenditures Budgets

2.37200 May 2013. Attachments Draft Court Order Memo for Monthly Financial Reports for May May 2013 Balance Sheet May 2013 Revenue, Expenditures & Change in Fund Balance May 2013 Cash & Investments May 2013 Year to Date Schedule of Transfers May 2013 Schedule of Long Term Debt May 2013 Commissioners Court Approved Expenditures Budgets

3.37201 June 2013. Attachments Draft Court Order Memo for Monthly Financial Reports for June June 2013 Balance Sheet June 2013 Revenue, Expenditures & Change in Fund Balance June 2013 Cash & Investments June 2013 Year to Date Schedule of Transfers June 2013 Schedule of Long Term Debt June 2013 Commissioners Court Approved Expenditures Budgets

j. Filing of the Minute(s), County Clerk:

1.37212 August 12, 2013. Attachments Commissioners' Court Minutes, August 12, 2013

2.37253 August 19, 2013. Attachments Commissioners' Court Minutes 8.19.13.docx

k. Miscellaneous

1.37152 50/3 application for the Wylie Cinema Company, LLC, Budget. Attachments Draft Court Order Application Certificate of Occupancy CAD Webpage

2.37279 Re-designation of FM 1461 between County Road 161 and County Roads 123 & 162 to N. Lake Forest Dr. (with associated updates), GIS Rural Addressing. Attachments Draft Court Order FM1461-ReqMemo Map12E2 Map12E1 FM1461-ReqLetter

3.37244 Grant Application for the CoServ Charitable Foundation Grant in the amount of $18,250 to purchase law enforcement individual first aid kits (IFAK) and training, further authorize the County Judge to finalize and execute same, Sheriff. Attachments Draft Court Order Authorization to Apply for CoServ Charitable Foundation Funding-Memo

4.37349 Personnel Appointments, Human Resources. Attachments Draft Court Order

Personnel Appointments

5.37350 Personnel Changes, Human Resources. Attachments Draft Court Order

Personnel Changes

GENERAL DISCUSSION

5.37237 Public Hearing â€" FY 2014 Preservation and Restoration Plan and Records Archive, County Clerk. Attachments Draft Court Order Memo Preservation Restoration Plan and Records Archive

6.37206 McKinney Crape Myrtle Trail update, Commissioner, Precinct

3. Attachments CMT Objectives

7.37286 Employee Choice Plan, County Judge. Attachments Sep 1 Employee Choice Plan FY2013 Budget Items

8.37168 Approve Uniform Pay Policy, Human Resources. Attachments Draft Court Order

9.37270 Public Hearing â€" Proposed FY 2014 Tax Rate, Budget. Attachments presentation

10.37283 Right-of-Way acquisition for Interchange at Outerloop and US 75, Commissioner, Precinct 4.

11.37284 Right-of-Way acquisition for Outerloop Segment 3, Commissioner, Precinct 4.

12.35285 Medicaid 1115 Waiver, Regional Health Partnership, Administrative Services. Attachments RHP18 SUMMARY TABLE Summary of RHP 18 Categories 1&2

13. Possible future agenda items by Commissioners Court without discussion.

EXECUTIVE SESSION

Executive Session, in accordance with Chapter 551 of the Government

The court reserves the right to convene into executive session

Any action resulting from the executive session.

Adjourn