Jun 17, 2013 Collin County Commissioners Court

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court

Invocation â?" Commissioner Hill

Pledge of Allegiance â?" Commissioner Webb

Pledge of Allegiance to the Texas Flag â?" Judge Self

COMMISSIONERS COURT MEETING

FYI NOTIFICATION

1.34688 Outstanding Agenda items, Commissioners Court. Attachments Outstanding Items

2.36863 Addendum No. 1 to Services: Fencing, Labor and Materials, All Inclusive (IFB No. 2013-150) to extend the due date by two weeks, Purchasing. Attachments Addendum No. 1

3.36818 Utilization of the Houston-Galveston Area Council (HGAC) Cooperative Purchasing Program (Contract No. HP07-13) for All Hazards Preparedness, Planning, Consulting and Recovery Services with RCC Consultants, Inc. for consulting services for Phase 1 of the Collin County Radio System Upgrade/Replacement, Sheriff. Attachments Memo Scope of Work HGAC E-Mail

1. Call to order. The court will convene in open session for consideration of the following business matters:

2. Public Comments.

3. Presentation/Recognition.

4. Consent agenda to approve:

a.36868 Disbursements for the period ending June 11, 2013, Auditor. Attachments Draft Court Order FY2013 Confidential Disbursements FY2013 Schindler Disbursements FY2013 Disbursements

b.36846 Tax refunds totaling $231,673.61, Tax Assessor Collector. Attachments Draft Court Order cc summary sheet 6/17/13

c. Amendment(s):

1.36856 Modification of Contractual Agreement for Services, Paramedic Ambulance (Agreement No. 08628-08) with the Southeast Collin County EMS (Emergency Medical Services) Coalition and East Texas Medical Center, d/b/a/East Texas Medical Center Emergency Medical Service to extend the contract for one (1) year through and including September 30, 2014 and further authorize the County Judge to finalize and execute same, Fire Marshal. Attachments Draft Court Order memo to court SE EMS Contract Amend SE EMS Exhibit A

d. Change Order(s):

1.36854 No. 1 to Services, Coffee (IFB No. 05226-12) with Office Perks, Inc. for price adjustments to the contract and further authorize the Purchasing Agent to finalize and execute same, Purchasing. Attachments Draft Court Order Memo CO No. 1

2.36866 No. 3 to Services, GPS Offender Monitoring (RFP No. 03204-10) with Sentinel Offender Services, LLC to extend the contract for the period of September 1, 2013 through and including August 31, 2014 and further authorize the Purchasing Agent to finalize and execute same, Sheriff. Attachments Draft Court Order 2013 Approval to Extend Monitoring Services with Sentinel Offender Services, L.L.C.-Memo 2013 Approval to Extend Monitoring Services with Sentinel Offender Services, L.L.C.-Backup

3.36864 No. 4 to Dairy Products: Milk (IFB No. 05610-09) with Milk Products, LP to extend the contract for one (1) year through and including September 30, 2014 and further authorize the Purchasing Agent to finalize and execute same, Sheriff. Attachments Draft Court Order 2013 Approval to Accept Change Order #4 to Milk Products, LP Contract-Memo 2013 Approval to Accept Change Order #4 to Milk Product, LP Contract-Backup

e. Budget adjustment(s)/amendment(s):

1.36845 $200,000 to move funds from the Enterprise Video Conferencing project to the End of Life/End of Support project for Countywide switches, routers and networking items, Information Technology. Attachments Draft Court Order BA End of Life Switches

f. Receive and File, Auditor:

1. Monthly Financial Report(s):

a.36775 Monthly Financial Report for September 2012. Attachments Draft Court Order Memo for Monthly Financial Reports for September 36775 - Monthly Finanacials for September 2012

2. Final Audit Result(s):

a.36778 SCORE (Sheriff's Convicted Offender Re-Entry Effort) Program FY2011. Attachments Draft Court Order 36778 - Final Audit - Sheriff's Convicted Offender Reentry Effort FY11 with CSCD & Sheriff

b.36828 Child Protective Services (1st â?" 4th Quarter FY2012 & 1st Quarter FY2013). Attachments Draft Court Order Final Audit 1st Qtr FY13 Child Protective Services

c.36833 Justice of the Peace, Precinct 3-2 (1st & 2nd Quarter FY2012). Attachments Draft Court Order Final Audit for 1st & 2nd Qtrs FY12 JP 3-2 Payton

d.36834 Justice of the Peace, Precinct 3-1 (2nd & 3rd Quarter FY2012). Attachments Draft Court Order Final Audit 2nd & 3rd Qtrs FY12 JP 3-1 Judge Ruckel

e.36824 Justice of the Peace, Precinct 1 (3rd & 4th Quarter FY2012). Attachments Draft Court Order Final Audit 3rd & 4th Qtrs FY12 JP1 - Raleeh

f.36808 Justice of the Peace, Precinct 2 (3rd & 4th Quarter FY2012). Attachments Draft Court Order Final Audit - April 1 - Sept 30, 2012 - JP2 - Douglas

g.36827 Justice of the Peace, Precinct 3-2 (3rd & 4th Quarter FY2012). Attachments Draft Court Order Final Audit 3rd & 4th Qtrs FY12 JP3-2 Payton

h.36830 County Clerk (4th Quarter FY2012). Attachments Draft Court Order Final Audit for 4th Qtr FY12 County Clerk Stacey Kemp

i.36832 Justice of the Peace, Precinct 4 (4th Quarter FY2012). Attachments Draft Court Order Final Audit for 4th Qtr FY12 JP4 Yarbrough

j.36829 Myers Park (4th Quarter FY2012). Attachments Draft Court Order Final Audit 4th Qtr FY12 Myers Park - Jeff Durham

k.36825 Sheriff (4th Quarter FY2012). Attachments Draft Court Order Final Audit 4th Qtr FY12 Sheriff - Box

l.36810 Constable, Precinct 2 (1st Quarter FY2013). Attachments Draft Court Order Final Audit for Oct 1 to Dec 31, 2012 for Constable Pct 2 - Barton

m.36811 Juvenile Probation (1st Quarter FY2013). Attachments Draft Court Order Final Audit for 1st Qtr FY2013 - Juv Prob - Huffman

g. Miscellaneous

1.36776 Adoption of the revised Cash Handling Policy, Auditor. Attachments Draft Court Order memo POLICY mark up version

2.36859 Adoption of the revised Investment Policy, Auditor. Attachments Draft Court Order memo POLICY red line policy

3.36875 Personnel Appointments, Human Resources. Attachments Draft Court Order

Personnel Appointments

GENERAL DISCUSSION

5.36871 PUBLIC HEARING regarding the utilization of Vote Centers, Elections. Attachments Memo Public Hearing Vote Centers

6.36779 Tracking of non-capital equipment, Auditor. Attachments memo

7.36777 Electronic Fund transfer update, Auditor. Attachments memo

8.33858 RTC monthly update, Commissioner, Precinct 4.

9.35285 Medicaid 1115 Waiver, Regional Health Partnership, Administrative Services. Attachments Mandate Urban County Taxes RHP18 SUMMARY TABLE Summary of RHP 18 Categories 1&2 Email RHP Weekly Report 111612 RHP18_Pass1Submittal_CoverLetter_Self_draft_11.13.12 Drue Bynum-LrtFromDrParker-Rev2 JerryHogan-LrtFromDr.West

RHP-18 Plan Completion Calendar

10.34804 83rd Legislative Agenda for 2013, Commissioners Court. Attachments Resolution-Emergency Services Program Resolution-Indigent Health Care Resolution-Opposition to Diversion of Dedicated Funds Resolution-Opposition to Unfunded Mandates Resolution October 1 Briefing Email Resolutions Passed 055 - 36269 Supporting Utilization of Electronic Court Reporting 122 - 36394 Medicaid Expansion 123 - 36398 HB 335 124 - 36401 HB 960 125 - 36404 Support-NCTCOG Executive Board Membership 126 - 36420 HB 13

11. Possible future agenda items by Commissioners Court without discussion.

EXECUTIVE SESSION

Executive Session, in accordance with Chapter 551 of the Government

The court reserves the right to convene into executive session

Any action resulting from the executive session.

5.36871 PUBLIC HEARING regarding the utilization of Vote Centers, Elections. Attachments Memo Public Hearing Vote Centers

8.33858 RTC monthly update, Commissioner, Precinct 4.

Adjourn