Nov 12, 2012 Collin County Commissioners Court

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court

Invocation â?" Judge Self

Pledge of Allegiance â?" Commissioner Shaheen

Pledge of Allegiance to the Texas Flag â?" Commissioner Williams

COMMISSIONERS COURT MEETING

1.36042 Personnel Changes, Human Resources. Attachments

Personnel Changes

FYI NOTIFICATION

1.34688 Outstanding Agenda items, Commissioners Court. Attachments Outstanding Agenda Items

2. Notification of budget adjustment(s)/amendment(s), Auditor:

a.35940 $82,585 to establish the budget for the FY2013 North Texas Auto Theft Task Force grant. Attachments BA MEMO Budget Amendment Salary Exhibit Agenda AI-35767 Grant Review Committee Form

b.35902 $474,640 to establish the budget for the FY2013 TCEQ Clean Air Local Initiative Project (Contract #582-8-89950). Attachments Memo TCEQ LIP City of Plano BA - FY 2013 Court Order 2011-610-08-22

1. Call to order. The court will convene in open session for consideration of the following business matters:

2. Public Comments.

3. Presentation/Recognition:

a.36019 Certificate for becoming a Certified Government Finance Officer presented to Jeff May, County Auditor by Judge John Roach, Jr., Auditor.

b. Service Pins, Human Resources.

4. Consent agenda to approve:

a.36026 Disbursements for the period ending November 6, 2012, Auditor. Attachments Draft Court Order FY2012 Confidential Disbursements FY2012 Disbursements FY2013 Disbursements

b. Award(s):

1.35985 Road Materials, Cement Treated Subgrade (IFB No. 08367-12) to Pavecon, LTD. for items 01-01 to 03-04 and to TXI Operations, LP for items 04-01 to 04-20, Public Works. Attachments Draft Court Order Memo Contract Data Tabulation Packet

2.35986 Road Striping (IFB No. 08366-12) to Flat Line, Inc., Public Works. Attachments Draft Court Order Memo Contract Data Tabulation Packet Public Works Evaluation

c. Agreement(s):

1.36010 Personal Services Agreement with Alyse Ferguson for a Managing Attorney to administer the Mental Health Managed Counsel Program, exempt from the competitive bid process per V.T.C.A. Local Government Code 262.024(a)(4) and further authorize the Purchasing Agent to finalize and execute same, 296th District Court. Attachments Draft Court Order Dept Memo Contract Data Personal Services Agreement

2.35987 Mutual Non-Disclosure Agreement with The University of Texas at Dallas for Emergency Action Plans for USDA Natural Resource Conservation Service Dams in Collin County, further authorize the County Judge to finalize and execute same, Homeland Security. Attachments Draft Court Order Memo Mutual Non-Disclosure Agreement Schedules A & B

d. Amendment(s):

1.36016 Amendment to the lease agreement with Avventura Properties, LLC for property located at 8585 John Wesley Drive, Frisco, Texas to extend the lease for five (5) years through and including May 31, 2018, increase the cost $1.00 per square foot and further authorize the County Judge to finalize and execute same, Construction & Projects. Attachments Draft Court Order memo Proposal Amendment Market Survey Previous Amendment

e. Change Order(s):

1.36001 No. 2 to Culverts and Bands, Steel (IFB No. 08361-10) with CONTECH Construction Products, Inc. to extend the contract for one

(1) year through and including September 30, 2013, accept 5" X 1" corrugation when applicable instead of 3" X 1" as listed on the contract and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order Memo CO 2

f. Budget adjustment(s)/amendment(s):

1.35950 $313,468 to establish the budget (including a County Match in the amount of $62,694) for the FY2013 Texas Indigent Defense Commission Multi-Year Discretionary Grant (Contract 212-13-D05), Auditor. Attachments Draft Court Order Budget Memo - Grant Budget Adjustment Memo - Program Budget - County Match Budget - Grant Portion TIDC Budget Adjustment Approval TIDC Award and Original Budget

2.35971 $650,000 to reallocate 2007 Transportation Bond funds for improvements to eleven mutual boundary roads with the City of McKinney, Public Works. Attachments Draft Court Order Memo Resolution Backup Cost Sheet Status Report

g. Receive and File, Auditor:

1.35911 Change of Office Inventory for Juvenile Probation. Attachments Draft Court Order 35911 - Final Audit for Juv Prob change of office 8.31.2012

2. Inventory Audit(s):

a.35914 FY2011 Public Works Road Materials and Culverts Inventory Update. Attachments Draft Court Order 35914 - Final Audit to Update Controls for Road Materials & Culverts - Public Works - Kleinheksel

b.36005 Central Supply (FY2012 Annual Inventory). Attachments Draft Court Order 36005 - Final Audit Budget & Finance Annual Inventory FY2012 - Arris

3. Final Audit Result(s):

a.35923 Justice of the Peace, Precinct 1 (3rd & 4th Quarter FY2011). Attachments Draft Court Order 35923 - Final Audit 3rd & 4th Qtrs FY11 - JP 1 - Judge Raleeh

b.35912 Justice of the Peace, Precinct 3-2 (3rd & 4th Quarter FY2011). Attachments Draft Court Order 35912 - Final Audit for 3rd & 4th Qtrs FY11 JP 3-2 - Judge Payton

c.35913 CSCD (1st & 2nd Quarter FY2012). Attachments Draft Court Order 35913 - Final Audit for 1st & 2nd Qtrs FY12 CSCD - Bob Hughes

d.35910 Justice of the Peace, Precinct 2 (1st & 2nd Quarter FY2012). Attachments Draft Court Order 35910 - Final Audit for 1st & 2nd Qtrs FY12 - JP2 - Judge Douglas

e.35909 Justice of the Peace, Precinct 4 (2nd Quarter FY2012). Attachments Draft Court Order Final Audit Jan-Mar 2012 JP4

h. Miscellaneous

1.35925 Creation of a felony/misdemeanor Veterans Treatment Court in the 296th Judicial District Court, further authorize the County Judge to execute the Memorandum of Understanding (MOU) with VA North Texas Health Care System, Waco VA Regional Office, 296th Judicial District Court (Collin County) and the Collin County Criminal District Attorney, amend the FY2013 Fee Schedule and establish a Veteranâ??s Court Fund, 296th District Court. Attachments Draft Court Order Veterans Court MOU Fee Scale Fee Schedule Health & Safety Code 617 Veterans Court

2.36046 Rescind Court Order No. 2012-800-10-22 denying the application for Junkyards, Automotive Wrecking and Salvage Yards located at 1500 W. FM 6, Nevada, Texas, Administrative Services. Attachments Draft Court Order Court Order 2012-800-10-22

3.36018 Adopt the Exiting Elected Official Expenditure Policy, Auditor. Attachments Draft Court Order Policy

4.36022 Increase the dollar amount of the petty cash drawer in the District Clerk's office, District Clerk. Attachments Draft Court Order Increase in Petty Cash

5.35947 FY2013 Compensation Plan, Human Resources. Attachments Draft Court Order 2013 comp plan

6.36021 Increase the per vehicle rate from $14.78 to $17.21 for the Collin County Clean-Up Program for one (1) year through and including September 30, 2013, Public Works. Attachments Draft Court Order Memo

7.36020 State of Texas CO-OP Agent of Record Name Change Form and further authorize the County Judge to execute same, Purchasing. Attachments Draft Court Order Memo to CC State of Texas Co-Op Agenda Backup State of Texas Co-Op

8.36043 Personnel Appointments, Human Resources. Attachments Draft Court Order

Personnel Appointments

9.36044 Personnel Changes, Human Resources. Attachments Draft Court Order

Personnel Changes

GENERAL DISCUSSION

5.36015 Park and Open Space Bond funds, Special Projects. Attachments agenda memo exhibit - balance of funds

6.33858 RTC monthly update, Commissioner, Precinct 4.

7.35285 Medicaid 1115 Waiver, Regional Health Partnership, Administrative Services. Attachments Memo Administrative Match request and weekly anchor meeting Medicaid Transformation & Quality Improvement Waiver Announcement HHSC Letter 08-09-12 Letter-THHSC Anchor contacts 5.30.12 RHP Regions Map 05.30.12 5-31-12 Legislative Delegation re Medicaid 1115 Waiver Email 053112 Feedback Form 053112 5-21-12 Comm Suehs - Collin County to serve as anchor RHP 18 2012 05 16 Ltr to Thomas Suehs Email 051612 Draft Program Funding and Mechanics Protocol 05.16.12 Feedback Form RHP for leg Regional Health Partnerships Roles and Responsibilities Regional Health Partnerships

8.34804 83rd Legislative Agenda for 2013, Commissioners Court. Attachments October 1 Briefing interim charges NTTA 2013 Legislative Goals NTTA 2013 Legislative Goals Board Resolution

9. Possible future agenda items by Commissioners Court without discussion.

EXECUTIVE SESSION

Executive Session, in accordance with Chapter 551 of the Government

The court reserves the right to convene into executive session

Any action resulting from the executive session.

6.33858 RTC monthly update, Commissioner, Precinct 4.

8.34804 83rd Legislative Agenda for 2013, Commissioners Court. Attachments October 1 Briefing interim charges NTTA 2013 Legislative Goals NTTA 2013 Legislative Goals Board Resolution

Adjourn