Sep 24, 2012 Collin County Commissioners Court

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court

Invocation â?" Commissioner Jaynes

Pledge of Allegiance â?" Commissioner Webb

Pledge of Allegiance to the Texas Flag â?" Judge Self

COMMISSIONERS COURT MEETING

1. Notification of budget adjustment(s)/amendment(s):

a.35793 Affidavits and Agreements for supplemental salaries from the Pretrial Intervention Program (DIVERT) and DA Service Fee for FY2013, District Attorney. Attachments Memo-Supplemental Salaries FY 2013 Supplemental Salary Affidavits Supplemental Salary Agreements Payroll Details FY 2013 DA Supplemental Pay BA

b.35794 Utilization of the Service Fee account in the amount of $4,752 to supplement the salaries of the DA employees required to have a County cell phone to cover the $15 (plus $3 to cover the benefits associated with this deduction) per month payroll deduction for FY2013, District Attorney. Attachments Memo-DA Investigator Cell Phone Supplement Investigator Supplemental Salary Affidavit List of DA Investigators

c.35754 $14,350 to reallocate funds from Juvenile Out of County Sex Offender (Fund 45) to Juvenile Probation (Fund 18) to provide funding for Juvenile Probation lab services and for the purchase of a scanner for the court officer, Auditor. Attachments Memo Juvenile Probation BA - FY 2012 $13,500 Juvenile Probation BA - FY 2012 $850 Juvenile Board Minutes - $13,500 Juvenile Board Minutes - $850

d.35792 $15,000 to reallocate funds from Out of County Sex Offender Program (Fund 45) to Juvenile Probation (Fund 18) to provide funding for Juvenile Probation psychological evaluations, Auditor. Attachments Memo Juvenile Probation BA - FY 2012 Juvenile Board Minutes

FYI NOTIFICATION

1.34688 Outstanding Agenda items, Commissioners Court. Attachments Outstanding Agenda Items

2.35750 Amendment No. 3 to Commissary Services: Jail (RFP No. 03149-09) with Aramark to extend the contract for one (1) year through and including September 30, 2013 with price changes that represent a 1% increase to various items, in accordance with Vernon's Texas Codes Annotated Subchapter C, Section 351.0415, Sheriff. Attachments 2013 renew Inmate Commissary Memo Amendment No. 3 Pricing Spreadsheet

3.35748 Change Order No. 1 and 2 to Construction, Myers Park Amphitheater and Toilets (IFB No. 09298-11) with Schmoldt Construction, Inc. to upgrade lavatory faucets to accommodate septic requirements and to add 200' of water line to make a 6" tap in new location required by the City of McKinney (previously approved by the County Administrator per Court Order No. 2007-180-02-27), Construction & Projects. Attachments memo Change Order 1 Schmoldt CO 1 Change Order 2 Schmoldt CO 2

4.35746 Budget amendment in the amount of $160,278 (project code GT082F) to purchase laptops, scan guns, software and label printers from the Chapter 19 funds, Auditor. Attachments Budget Amendment BA MEMO

1. Call to order. The court will convene in open session for consideration of the following business matters:

2. Public Comments.

3. Presentation/Recognition:

a. Service Pins, Human Resources.

4. Consent agenda to approve:

a.35826 Disbursements for the period ending September 18, 2012, Auditor. Attachments Draft Court Order FY2012 Confidential Disbursements FY2012 Disbursements

b. Award(s):

1.35731 Services, Armored Car (IFB No. 06293-12) to Dunbar Armored, Auditor. Attachments Draft Court Order Dunbar Award Memo Contract Award Data-Services, Armored Car Bid Tabulation 06293-12 Bid Packet 06293-12

2.35805 Insurance, General Liability & Workers Compensation (RFP No. 06309-12), Human Resources. Attachments Draft Court Order General Liability and Professional Liability Memo Contract Data Sheet Evaluation Sheet Proposal 1 of 2 Proposal 2 of 2

3.35806 Insurance, Excess General Liability and Excess Workers Compensation (RFP No. 06310-12), Human Resources. Attachments Draft Court Order Exess Liability and Workers' Compensation Memo Contract Data Award Evaluation Sheet BAFO - Excess Proposal

c. Agreement(s):

1.35737 Statewide Automated Victim Notification Service (SAVNS) Maintenance Grant Contract with The Office of the Attorney General (OAG) for the period beginning September 1, 2012 through and including August 31, 2013 with a maximum liability of the Office of the Attorney General (OAG) NTE $29,174 and further authorize the County Judge to finalize and execute same, Auditor. Attachments Draft Court Order OAG MEMO OAG/COLLIN CO CONTRACT Grant Review Committee Form

2.35798 Interlocal Cooperation Agreement with the Allen Independent School District (ISD) for the use of space located within the Allen ISD (Allen High School) at 300 Rivercrest Blvd, Allen, Texas for Justice of the Peace proceedings conducted by a Justice of the Peace and other Collin County elected officials through and including September 30, 2013 and further authorize the County Judge to finalize and execute same, Construction & Projects. Attachments Draft Court Order Memo Interlocal Agreement

3.35709 Amended Interlocal Agreement with the City of McKinney for the design and construction of Ridge Road from Creekside Drive to US 380 (2007 Bond Project No. 07-00-04), reallocate funds from Bond Project No. 07-041 and 07-044, budget amendment in the amount of $980,000 (County participation NTE $980,000) and further authorize the County Judge to finalize and execute same, Engineering. Attachments Draft Court Order Agenda Memo Bond #07-00-04 ILA - Bond #07-00-04 Resolution - Bond #07-00-04 Location Map - Bond #07-00-04 Letter - Bond #07-00-04 ILA & Court Order No. 2010-199-03-22 Bond #07-00-04

4.35736 Interlocal Agreement with the City of Frisco for the engineering and construction of Coit Road North of Eldorado Parkway to Panther Creek Parkwayâ?"Segment 2 (2007 Bond Project No. 07-023) (County participation NTE $1,412,500) and further authorize the County Judge to finalize and execute same, Engineering. Attachments Draft Court Order Agenda Memo Frisco Letter Bond #07-023 Frisco Resolution Bond #07-023 Frisco Location Map Bond #07-023 Frisco ILA Bond #07-023 Frisco Court Order No. 2011-556-08-15

5.35809 Interlocal Agreement with the City of Frisco for the engineering and construction of Rockhill Road from Dallas Parkway to Preston Road (2007 Bond Project No. 07-027) (County participation NTE $6,552,500) and further authorize the County Judge to finalize and execute same, Engineering. Attachments Draft Court Order Frisco Memo Bond Project #07-027 Location Map Resolution Bond Project #07-027 ILA Bond Project #07-027

6.35812 Interlocal Agreement with the City of Frisco for the construction of Rockhill Road from County Road 26 to Dallas Parkway (2007 Bond Project No. 07-028) (County participation NTE $1,351,500) and further authorize the County Judge to finalize and execute same, Engineering. Attachments Draft Court Order Agenda Memo Bond #07-028 Location Map Bond #07-028 Resolution Bond #07-028 ILA Bond Project #07-028

7.35796 Interlocal Agreement with the Town of Prosper for land acquisition for funding through the 2nd Series - 2007 Parks/Open Space Project Funding Assistance Program (Bond Project No. 07PG33) and further authorize the County Judge to finalize and execute same, Special Projects. Attachments Draft Court Order agenda memo agreement

8.35411 Novation Agreement for Services, GPS Offender Monitoring (Contract No. 03204-10) to change the name from G4S Justice Services, LLP to Sentinel Offender Services, LLC and further authorize the Purchasing Agent to finalize and execute same, Purchasing. Attachments Draft Court Order Novation Agreement

d. Amendment(s):

1.35807 No. 1 to Insurance, Property (RFP No. 07249-11) with Arthur J. Gallagher Risk Management Services to extend the contract for one (1) year through and including September 30, 2013 (5% increase due to the addition of new buildings at the Courthouse as well as standard industry increases) and further authorize the Purchasing Agent to finalize and execute same, Human Resources. Attachments Draft Court Order Property Insurance Renewal Memo Amendment No. 1 2012-13 Property Proposal

2.35788 No. 1 to Engineering Services, GeoTech & Materials Testing for Roads and Building Construction (Contract No. 07248-11) with Alliance Geotechnical Group to extend the contract for one (1) year through and including September 30, 2013 and further authorize the Purchasing Agent to finalize and execute same, Special Projects. Attachments Draft Court Order agenda memo Amendment no. 1

3.35789 No. 2 to Emergency Alert Notification System (Contract No. 03221-10) with Everbridge to extend the contract for one (1) year through and including September 30, 2013 and further authorize the Purchasing Agent to finalize and execute same, Homeland Security. Attachments Draft Court Order memo Contract Extension

4.35787 No. 4 to Professional Services, Appraisal Services (RFP No. 05553-08) with Pyles Whatley Corporation to extend the contract for one (1) year through and including September 30, 2013 and further authorize the Purchasing Agent to finalize and execute same, Special Projects. Attachments Draft Court Order agenda memo amendment no. 4

e. Change Order(s):

1.35773 No. 1 to Road Materials, Asphaltic Concrete (IFB No. 09315-11) with APAC-Texas, Inc. to extend the contract for one (1) year through and including September 30, 2013 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order memo Change Order No. 1

2.35669 No. 2 to Services, GPS Offender Monitoring (RFP No. 03204-10) with Sentinel Offender Services, LLC to extend the contract for the period of September 1, 2012 through and including August 31, 2013 and further authorize the Purchasing Agent to finalize and execute same, Sheriff. Attachments Draft Court Order 2013 Extend GPS offender monitoring 1 year AR 2013 Extend GPS offender monitoring Memo 2013 Extend GPS offender monitoring 1 year Backup

3.35791 No. 3 to Services, Mowing (IFB No. 07723-09) with AMA Construction Services, LLC to extend the contract for one (1) year through and including September 30, 2013 and further authorize the Purchasing Agent to finalize and execute same, Facilities. Attachments Draft Court Order chgorder3mowing Change Order No. 3

4.35781 No. 3 to Services, Mowing (Contract No. 07723-09) with Tandem Mowing Service to extend the contract for one (1) year through and including September 30, 2013 and further authorize the Purchasing Agent to finalize and execute same, Special Projects. Attachments Draft Court Order agenda memo Change Order No. 3

5.35790 No. 3 to Supplies, Electrical, Parts and Materials (IFB No. 04559-09) with C&W Electric Supply to extend the contract for one (1) year through and including September 30, 2013 and further authorize the Purchasing Agent to finalize and execute same, Facilities. Attachments Draft Court Order chgorder3C&Welectricalsupplies2013 CO #3

f. Ratification of the County Judge's prior approval:

1.35725 Automatic renewal of the Title IV-E Child Welfare Services Contract (Contract No. 23939923) with the Texas Department of Family and Protective Services for reimbursement of foster care maintenance for the FY2013 CPS cases through and including September 30, 2013, Auditor. Attachments Draft Court Order Memo Contract #23939923 - Child Welfare Internal Control Structure Questionnaire Risk Analysis Questionnaire FFATA Certifications Ability to Contract Add'l Authorized Signatures Grant Review Committee Form Grant Review Committee Form

2.35728 Automatic renewal of the Title IV-E County Legal Services Contract (Contract No. 23939924) with the Texas Department of Family and Protective Services for the reimbursement of county legal services for the FY2013 CPS cases through and including September 30, 2013, Auditor. Attachments Draft Court Order Memo - County Legal Services Contract #23939924 Internal Control Structure Questionnaire Risk Analysis Questionnaire FFATA Certifications Ability to Contract Certification Add'l Authorized Signatures Grant Review Committee Form

g. Receive and File, Auditor:

1. Final Audit Result(s):

a.35777 Engineering (1st, 2nd & 3rd Quarter FY2012). Attachments Draft Court Order 35777 - 1st, 2nd, & 3rd Qtrs FY12 Audit Results - Final - Engineering - Delgado

b.35776 Myers Park (1st, 2nd & 3rd Quarter FY2012). Attachments Draft Court Order 35776 - 1st, 2nd & 3rd Qtrs FY12 - Audit Reports - Myers Park - Judy Florence

2. Monthly Financial Report(s):

a.35795 June 2012. Attachments Draft Court Order Memo for Monthly Financial Reports 35795 - Monthly Financial Report for June 2012

b.35801 July 2012. Attachments Draft Court Order Memo for Monthly Financial Reports 35801 - Monthly Financial Reports as of July 2012

h. Filing of the Minute(s), County Clerk:

1.35782 August 27, 2012. Attachments Commissioners Court Minutes 8.27.12.doc

i. Miscellaneous

1.35815 Increase jury pay for partial or full days after the first day to $30 per day in accordance with the reimbursable amounts from the State Comptroller's Office, Auditor. Attachments Draft Court Order Memo

2.35716 Designation of the FY2013 Commissioners Court regular term meeting dates and time, Commissioners Court. Attachments Draft Court Order

3.35810 One change to the Temporary Early Voting location in Farmersville for the November 6, 2012, General Election, Elections. Attachments Draft Court Order Memo EV Calendar Update Updated EV Calendar Nov 2012

4.35811 Purchase of 10 Early Voting Computer Cabinet Workstations and budget amendment in the amount of $22,500 for same, Elections. Attachments Draft Court Order Memo for 10 EV workstations Quote-Computer Workstation Cabinets

5.35633 Exemption from the requirements of the Health Insurance Portability and Accountability Act of 1996 (HIPAA) further authorize the Human Resource Director to submit proper notice to authorities, Human Resources. Attachments Draft Court Order Annual HIPAA Notice

6.35744 FY2013 Pay for Performance increases, Human Resources. Attachments Draft Court Order FY 2013 Employee PFP Increases FY 2013 County Extension Non-PFP Employees FY 2013 District Court Reporters FY 2013 Non-PFP Employees FY 2013 Employees Moving to Minimum of Pay Range

7.35814 Acceptance of the 2013 Victim Assistance Grant with the City of Frisco for a shared full-time Victim Advocate position, grant period September 1, 2012 through and including August 31, 2013 and budget amendment in the amount of $2,000 for County Match, Sheriff. Attachments Draft Court Order 2013 Victim's Advocate Funding AR 2013 Victim's Advocate Funding Memo 2013 Victim's Advocate Funding Backup Grant review committee form

8.35726 Amended Facility Usage Agreement and Use Policies for Myers Park & Event Center, Special Projects. Attachments Draft Court Order Memo Amend Facility Agreement & Use Policies Revised Facility Usage Agreement Revised Use Policies

9.35832 Personnel Appointments, Human Resources. Attachments Draft Court Order

Personnel Appointments

10.35833 Personnel Changes, Human Resources. Attachments Draft Court Order

Personnel Changes

GENERAL DISCUSSION

5.35285 Medicaid 1115 Waiver, Regional Health Partnership, Administrative Services. Attachments HHSC Letter 08-09-12 Letter-THHSC Anchor contacts 5.30.12 RHP Regions Map 05.30.12 5-31-12 Legislative Delegation re Medicaid 1115 Waiver Email 053112 Feedback Form 053112 5-21-12 Comm Suehs - Collin County to serve as anchor RHP 18 2012 05 16 Ltr to Thomas Suehs Email 051612 Draft Program Funding and Mechanics Protocol 05.16.12 Feedback Form RHP for leg Regional Health Partnerships Roles and Responsibilities Regional Health Partnerships

6.34804 83rd Legislative Agenda for 2013, Commissioners Court. Attachments 83rd proposed leg interim charges NTTA 2013 Legislative Goals NTTA 2013 Legislative Goals Board Resolution

7. Possible future agenda items by Commissioners Court without discussion.

EXECUTIVE SESSION

Executive Session, in accordance with Chapter 551 of the Government

Personnel (551.074)

Executive Session, in accordance with Chapter 551 of the Government

The court reserves the right to convene into executive session

Any action resulting from the executive session.

Adjourn