Nov 07, 2011 Collin County Commissioners Court

Adjourn

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court

Invocation â?" Commissioner Webb

Pledge of Allegiance â?" Judge Self

Pledge of Allegiance to the Texas Flag â?" Commissioner Shaheen

COMMISSIONERS COURT MEETING

1.34382 Advertise for Services: Counseling & Evaluations for Drug Offenders (RFP No. 10010-12), Adult Probation. Attachments Memo Court Adv RFP Solication Advertisement RFP Packet

2.34361 Engagement Letter with Pattillo, Brown & Hill, L.L.P. and the Juvenile Probation Department for the Fiscal Year 2011 Audit, Auditor. Attachments Engagement Letter from PB&H for FY2011 audit Statement Review Report 09.2011

3. Notification of budget adjustment(s)/amendment(s), Auditor:

a.34288 $1,165 to reallocate funds for investigation expenses for the Juvenile Supervision department. Attachments Memo Juvenile Probation BA - FY 2011 Juvenile Board Minutes

b.34291 $5,332 to reallocate funds for Consultants for the Juvenile Detention department. Attachments Memo Juvenile Probation Ba - FY 2011 Juvenile Board Minutes

c.34289 $21,325 to reallocate funds for APEX Software for the Juvenile Justice Alternative Education Program. Attachments Memo Juvenile Probation BA - FY 2011 Juvenile Board Minutes

4.34500 Personnel Appointments, Human Resources. Attachments

Personnel Appointments

5.34501 Personnel Changes, Human Resources. Attachments

Personnel Changes

GENERAL DISCUSSION

5. 34420 Travel contract with Arta Travel, Administrative Services. Attachments Contract

6. 34413 North Texas Municipal Water District (NTMWD) update, Administrative Services. Attachments Presentation

7. Board/Committee Appointments, Commissioners Court:

a.34477 Child Protective Services (CPS) Board, Commissioner, Precinct 2. Attachments Vacancy Report Applications Collin County Board Committees Liaisons

8. Possible future agenda items by Commissioners Court without discussion.

6. 34413 North Texas Municipal Water District (NTMWD) update, Administrative Services. Attachments Presentation

EXECUTIVE SESSION

Executive Session, in accordance with Chapter 551 of the Government

Legal (551.071)

The court reserves the right to convene into executive session

Legal (551.071)

Any action resulting from the executive session.

5. 34420 Travel contract with Arta Travel, Administrative Services. Attachments Contract

FYI NOTIFICATION

1. Addenda:

a.34450 No. 2 to Voting Machines: Accuvote TSX Touchscreens, R7, Model D Tablet (IFB No. 09297-11) to extend the solicitation date to October 20, 2011, Purchasing. Attachments Addendum #2

b.34471 No. 3 to Voting Machines: Accuvote TSX Touchscreens, R7, Model D Tablet (IFB No. 09297-11) to extend the solicitation date to November 10, 2011, Purchasing. Attachments Addendum #3

2.34448 Amendment No. 2 to Professional Services, Engineering Services for Bridges (CR382 over Rush Creek) (RFI No. 07141-02BB) with Binkley & Barfield to add additional funds to update the specifications and bid documents to bid as a City of Wylie project, Special Projects. Attachments Memo from BB change order

3.34449 Change Order No. 4 to Justice Center Domestic Waterline Upgrade (IFB No. 07302-10) with American Mechanical Service to add various Pricing Change Orders to the contract (previously approved by the County Administrator per Court Order No. 2007-180-02-27), Construction & Projects. Attachments Department Memo Change Order No. 4 PCO 7-1 thru 7-5

4.34473 Collin County Public Works participation in the Texas Department of Transportation (TxDOT) Local County Assistance Program, Public Works. Attachments Memo

5.34478 North Texas Groundwater Conservation District Amended 2011 and 2012 budgets, County Judge. Attachments Amended Budgets

6.34480 North Texas Groundwater Conservation District Annual Report, County Judge. Attachments Annual Report

7.34505 Designation of the North Central Texas Fusion Center as a Category Two Center by Governor Rick Perry, Homeland Security. Attachments memo to court Letter of Application Gov Perry Letter to DHS Criteria

8.34479 Budget amendment in the amount of $350 to cover a shortage in travel reimbursement, Probate Court. Attachments Probate BA for mileage

9.34462 Budget amendment(s)/adjustment(s) totaling $85,467 (over $5,000 per c/o 2005-589-08-01), Budget. Attachments 2011-11-07 FYI BA

1. Call to order. The court will convene in open session for consideration of the following business matters:

2. Public Comments.

3. Presentation/Recognition.

4. Consent agenda to approve:

a.34475 Disbursements for the period ending November 1, 2011, Auditor. Attachments Draft Court Order FY2011 CPS Disbursements FY2011 Mandated Disbursements FY2011 Disbursements FY2012 CPS Disbursements FY2012 Mandated Disbursements FY2012 State Comptroller Wire FY2012 Disbursements

b.34466 Tax refunds totaling $194,302.66, Tax Assessor Collector. Attachments Draft Court Order Summary Sheet

c. Advertisement(s):

1.34481 Testing: Postmortem Toxicology (IFB No. 07246-11), Medical Examiner. Attachments Draft Court Order Memo Postmortem Toxicology Solicitation Advertisement Bid Packet

2.34365 Maintenance, Road: Microsurfacing (IFB No. 09314-11), Public Works. Attachments Draft Court Order memo Solicitation Advertisement Bid Packet

3.34366 Road Materials: Asphaltic Concrete (IFB No. 09315-11), Public Works. Attachments Draft Court Order memo Solicitation Advertisement Bid Packet

4.34364 Services, Herbicide Treatment of Roadside Right-of-Ways and Encroachments (IFB No. 06233-11), Public Works. Attachments Draft Court Order memo Solicitation Advertisement Bid Packet

d. Award(s):

1.34484 Insurance: Basic Life and Accidental Death & Dismemberment (AD&D) (RFP No. 09299-11), Human Resources. Attachments Draft Court Order Memo Contract Award Data Evaluation Sheet Proposal

e. Agreement(s):

1.34432 Amendment to the Cooperation Agreement with TVpug Entertainment, Inc. to extend the agreement through and including August 30, 2012 and acknowledge the Holding Agreement with Discovery Studios, LLC and further authorize the County Judge to finalize and execute same, Administrative Services. Attachments Draft Court Order Email Collin Cnty Addendum ltr 11 21 10

2.34349 Personal Services Agreement with Jody Howard (Agreement No. 09322-11) for park maintenance at Sister Grove Park through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Special Projects. Attachments Draft Court Order Personal Services Agreement, Sister Grove Park

f. Amendment(s):

1.34468 No. 2 to the Interlocal Agreement with the City of Frisco (Agr. No. 05596-09) for Teen Court Services to extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Administrative Services. Attachments Draft Court Order Amendment No. 2

g. Change Order(s):

1.34414 No. 1 to Consulting Services Agreement (RFP No. 12072-11) with MGT of America, Inc. to extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Auditor. Attachments Draft Court Order MGT of American renewal contract memo 34414 - MGT of America change order #1

2.34441 No. 1 to Filters: Heating, Ventilation & Air Conditioning (HVAC) (IFB No. 02174-10) with Mustang Light & Supply to extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Facilities. Attachments Draft Court Order chgorder1hvacfilters HVAC filters CO

3.34429 No. 2 to Supplies: Janitorial Equipment (IFB No. 07728-09) with Olmsted-Kirk Equipment Supply to provide various changes to the contract, extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Facilities. Attachments Draft Court Order chgorder2olmstedkirkjanitorialeqpt Change Order No. 2 Olmsted Kirk CO 2 Backup Evaul Chart CPI Energy Raw Materials CPI Cotton

4.34435 No. 3 to Specialized Printing for Elections (IFB No. 01339-09) with Extreme Business Services to extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Elections. Attachments Draft Court Order Memo Extreme Business Services Contract Change Order

5.34436 No. 3 to Supplies: Janitorial Chemical (IFB No. 07718-09) with Eagle Brush Chemical, Inc. to extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Facilities. Attachments Draft Court Order eagle brush co 3 chgorder3janitorialsupplieseaglebrush

6.34430 No. 4 to Supplies, Janitorial Equipment (IFB No. 07728-09) with Empire Paper Company to add item no. 07728-09-1-47 - Threaded Fiberglass Handle 60", extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Facilities. Attachments Draft Court Order chgorder4janitorialEmpire Change Order No. 4

7.34431 No. 5 to Services, Exterminator, Pest Control and Termite Prevention/Treatment (IFB No. 03490-09) with Prime Pest Management to add 39,229 square feet to the new JJAEP Facility, further authorize the Purchasing Agent to finalize and execute same, Facilities. Attachments Draft Court Order chgorder5jjaepexterminationcontract2012 Change Order No. 5

8.34440 No. 6 to Supplies, Janitorial Chemicals (IFB No. 07718-09) with Empire Paper Company for a five (5) percent price increase to item no. 07718-09-1-49 - Mild Abrasive Block, Magic Eraser and extend the contract for one (1) year through and including September 30, 2012, further authorize the Purchasing Agent to finalize and execute same, Facilities. Attachments Draft Court Order chgorder6empirepaper empire paper change order 6 Co 6 Eval & Backup

9.34451 No. 7 to Printing, General Office Forms (IFB No. 03080-07) with Data Flex Business Products for an average overall seven (7) percent price increase and extend the contract for one (1) year through and including September 30, 2012, further authorize the Purchasing Agent to finalize and execute same, Purchasing. Attachments Draft Court Order Change Order 7 DF_Increase Increase Backup CPI backup

h. Ratification of the County Judge's prior approval:

1.34482 Acceptance of the American Society for the Prevention of Cruelty to Animals (ASPCA) Grant in the amount of $12,500, Auditor. Attachments Draft Court Order Email Contract Community Hay Recipients List Grant Review Committee Form

i. Budget adjustment(s)/amendment(s):

1.34426 $125 to purchase a Law Collage Print (framed) with a donation made to the Law Library in the amount of $125 in honor of Lori Bull Dodds, Budget. Attachments Draft Court Order Law Library Donation Letter Received Law Library Law Collage Estimate

j. Receive and File, Auditor:

1. Final Audit Result(s):

a.34389 Animal Shelter (4th Quarter FY2010). Attachments Draft Court Order 34389 - 4th Qtr FY2010 Audit Results - Final - Animal Shelter - Misty Brown

b.34388 Justice of the Peace, Precinct 2 (4th Quarter FY2010). Attachments Draft Court Order 34388 - 4th Qtr 2010 - Audit Results - Final - JP2, Pct 2 Terry Douglas

c.34391 Constable, Precinct 2 (1st & 2nd Quarter FY2011). Attachments Draft Court Order 34391 - 1st & 2nd Qtrs FY11 Audit Results - Final - Constable PCT 2 - Joe Barton

d.34385 CSCD (1st & 2nd Quarter FY2011). Attachments Draft Court Order 34385 - 1st & 2nd Qtrs FY11 Audit Results - Final CSCD - Bob Hughes

e.34456 Development Services (2nd & 3rd Quarter FY2011). Attachments Draft Court Order 34456 - 2nd & 3rd Qtrs FY11 - Audit Results - Final - Dev Services - Brown

f.34383 District Attorney (2nd & 3rd Quarter FY2011). Attachments Draft Court Order 34383 - 2nd & 3rd Qtrs FY11 Audit Results - Final - DA - Greg Willis

g.34461 Elections (1st & 2nd Quarter FY2011). Attachments Draft Court Order 34461 - 1st & 2nd Qtrs FY11 - Audit Results - Final - Elections - Rowe

h.34458 Justice of the Peace, Precinct 3-1 (1st Quarter FY2011). Attachments Draft Court Order 34458 - 1st Qtr FY11 - Audit Results - Final - JP 3-1 - Lewis

i.34459 Justice of the Peace, Precinct 3-2 (1st Quarter FY2011). Attachments Draft Court Order 34459 - 1st Qtr FY11 - Audit Results - Final - JP 3-2 - Payton

j.34460 Justice of the Peace, Precinct 4 (1st Quarter FY2011). Attachments Draft Court Order 34460 - 1st Qtr FY11 - Audit Results - Final - JP4 - Yarbrough

k.34457 Myers Park (1st & 2nd Quarter FY2011). Attachments Draft Court Order 34457 - 1st & 2nd Qtrs FY11 - Audit Results - Final - Myers Park - Florence

l.34390 Sheriff (1st Quarter FY2011). Attachments Draft Court Order 34390 - 1st Qtr FY2011 - Audit Results - Final - Sheriff - Box

2. 2011 Inventory Audit(s):

a.34454 Equipment Service Parts. Attachments Draft Court Order 34454 - Annual Equipment Service Parts Inven. FY11 - PW - Kleinheksel

b.34453 Fuel. Attachments Draft Court Order 34453 - Annual Fuel Inventory FY11 Final - Public Works - Kleinheksel

c.34455 Quartermaster. Attachments Draft Court Order 34455 - Annual Quartermaster Inventory FY11 - Sheriff - Box

k. Filing of the Minute(s), County Clerk:

1.34437 October 10, 2011. Attachments Comm Ct 10.10.11

2.34463 October 17, 2011. Attachments Comm Crt Minutes 10.17.11

l. Miscellaneous

1.34446 Amend the Going the Extra Mile (GEM) Employee Incentive Program Policy to include revenues from all purchasing rebate programs, Administrative Services. Attachments Draft Court Order GEM Award Policy

2.34400 Acceptance of the FY2011 Emergency Management Performance Grant (EMPG) from the Texas Division of Emergency Management, budget amendment in the amount of $34,500 to establish the budget and further authorize the County Judge to finalize and execute same, Auditor. Attachments Draft Court Order Memo Award Letter

FYI NOTIFICATION

4.34473 Collin County Public Works participation in the Texas Department of Transportation (TxDOT) Local County Assistance Program, Public Works. Attachments Memo

4. Consent agenda to approve:

5.34478 North Texas Groundwater Conservation District Amended 2011 and 2012 budgets, County Judge. Attachments Amended Budgets

6.34480 North Texas Groundwater Conservation District Annual Report, County Judge. Attachments Annual Report

9.34462 Budget amendment(s)/adjustment(s) totaling $85,467 (over $5,000 per c/o 2005-589-08-01), Budget. Attachments 2011-11-07 FYI BA

g.34461 Elections (1st & 2nd Quarter FY2011). Attachments Draft Court Order 34461 - 1st & 2nd Qtrs FY11 - Audit Results - Final - Elections - Rowe

h.34458 Justice of the Peace, Precinct 3-1 (1st Quarter FY2011). Attachments Draft Court Order 34458 - 1st Qtr FY11 - Audit Results - Final - JP 3-1 - Lewis

i.34459 Justice of the Peace, Precinct 3-2 (1st Quarter FY2011). Attachments Draft Court Order 34459 - 1st Qtr FY11 - Audit Results - Final - JP 3-2 - Payton

Notice of Subrecipient Grant Award

3.34392 Adoption of the FY2012 Collin County Investment Policy, Auditor. Attachments Draft Court Order memo for Investment Policy FY2012 Investment Policy FY2012

4.34439 Acceptance of the Office Depot rebate check in the amount of $2,081.24 to be deposited in account no. 001-1001-411-4014 for the Going the Extra Mile (GEM) Employee Incentive Program and budget amendment for same, Purchasing. Attachments Draft Court Order Agenda Memo Agenda Backup

5.34483 Exemption from the requirements of the Health Insurance Portability and Accountability Act of 1996 (HIPAA) further authorize the Human Resource Director to submit proper notice to authorities, Human Resources. Attachments Draft Court Order HIPAA Exemption Notice

6.34502 Personnel Appointments, Human Resources. Attachments Draft Court Order

a.34477 Child Protective Services (CPS) Board, Commissioner, Precinct 2. Attachments Vacancy Report Applications Collin County Board Committees Liaisons

Personnel Appointments

7.34503 Personnel Changes, Human Resources. Attachments Draft Court Order

Personnel Changes

7. Board/Committee Appointments, Commissioners Court: