Jun 13, 2011 Commissioners Court

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court

Invocation â?" Commissioner Shaheen

Pledge of Allegiance â?" Commissioner Williams

Pledge of Allegiance to the Texas Flag â?" Commissioner Jaynes

COMMISSIONERS COURT MEETING

Notice is hereby given that the Collin County Commissioners Court

FYI NOTIFICATION

1. Change Order(s):

a.33708 No. 2 to Services, Armored Car (Contract No. 04575-09) with Dunbar Armored, Inc. to add the Juvenile JJAEP location at $359 per month, Purchasing. Attachments Dept Request CO #2 Dunbar Pricing E-Mail

b.33714 No. 12 to Construction, Building: Collin County Courthouse Addition (IFB No. 11067-10) with Turner Construction Company to add Pricing Change Order #54 to the contract for Security & Manual Door Hardware Revisions (previously approved by the County Administrator per Court Order No. 2007-180-02-27), Construction & Projects. Attachments Memo co #12 PCO 54

2.33643 Utilization of the DIR contract (No. DIR-SDD-1463) with Anixter and GSA contract (No. GS-35F-0563U with Sirius Computer Solutions through Westcon Group for the purchase of Cisco telecom equipment for the Collin County Courthouse Addition, Purchasing. Attachments Dept E-Mail Spreadsheet

3.33723 Budget amendment(s)/adjustment(s) totaling $2,190,813 (over $5,000 per c/o 2005-589-08-01), Budget. Attachments Budget adjustments and backup

1. Call to order. The court will convene in open session for consideration of the following business matters:

2. Public Comments.

3. Presentation/Recognition.

4. Consent agenda to approve:

a.33732 Disbursements for the period ending June 7, 2011, Auditor.

b. Advertisement(s):

1.33703 Cafeteria Management for Courthouse (RFP No. 02131-11), Development Services. Attachments Draft Court Order MemoCafeteria Solicitation Advertisement Specifications

2.33716 Software & Implementation Services for Public Works (RFP No. 05204-11), Public Works. Attachments Draft Court Order memo Solicitation Advertisement RFP Packet

c. Agreement(s):

1.33621 Enterprise Technology pilot program offered by YHD SoftWare Designs for six (6) months with no cost associated to the County and further authorize the Purchasing Agent to finalize and execute same, Homeland Security. Attachments Draft Court Order memo to court YHD Proposal

2.33667 Interlocal Cooperation Agreement with the City of Sachse for Road Improvements and further authorize the County Judge to finalize and execute same, Public Works. Attachments Draft Court Order memo Interlocal

3.33664 Application for membership to join the National Joint Powers Alliance purchasing cooperative, per VTCA, LGC 271.102 and further authorize the Purchasing Agent to finalize and execute same, Purchasing. Attachments Draft Court Order Application Information

4.33718 Novation Agreement for Maintenance, Road: Microsurfacing (IFB No. 12124-10) to change the name from Ballou Construction Company, Inc. to Ballou Pavement Solutions, Inc. and further authorize the Purchasing Agent to finalize and execute same, Purchasing. Attachments Draft Court Order Novation_Ballou Novation Backup

d. Amendment(s):

1.33721 Contract amendment with the Department of State Health Services (DSHS) for Program Attachment No. 001 to Contract No. 2011-037434, Amendment No. 001A: Public Health Emergency Response â?" Focus Area 1 to revise the contract Statement of Work, Homeland Security. Attachments Draft Court Order Memo Contract Budget Change Budget

2.33697 Addendum to amend the Interlocal Agreement for the Wilmeth Road Tower for 700 Mhz Interoperable Communication Overlay System (Agreement No. 06706-09) with the North Central Texas Council of Governments (NCTCOG) for the regional interoperable communications equipment and services and further authorize the County Judge to finalize and execute the addendum, Sheriff. Attachments Draft Court Order 2011 Addendum to ILA w COG re Communication Memo 2011 Addendum to ILA w COG re Communication Original ILA with Backup Amendment to Interlocal

e. Change Order(s):

1.33688 No. 5 to Supplies, Janitorial Paper and Disposable Products (IFB No. 07718-09) with Empire Paper Company to add Item No. 07718-09-1-48 Mild Abrasive Cleaning Block to the contract and further authorize the Purchasing Agent to finalize and execute same, Facilities. Attachments Draft Court Order chgorder5empirepaper Empire CO 5 Evaluation

2.33713 No. 7 to Services: Janitorial (Contract No. 01390-08) with James Enterprises to provide various changes to the contract and further authorize the Purchasing Agent to finalize and execute same, Facilities. Attachments Draft Court Order Dept Memo Change Order #7 - Janitorial

3.33720 No. 13 to Construction, Building: Collin County Courthouse Addition (IFB No. 11067-10) with Turner Construction Company to add various Pricing Change orders to the contract and further authorize the Purchasing Agent to finalize and execute same, Construction & Projects. Attachments Draft Court Order Memo CO #13 Turner PCO 45 Turner PCO 60 Turner PCO 64 Turner PCO 67 Turner PCO 73 Turner PCO 74

f. Budget adjustment(s)/amendment(s):

1.33659 $898 to purchase one (1) Cisco conference phone, Justice of the Peace, Precinct 1. Attachments Draft Court Order Budget Amendment Quote Memo Fund Description

g. Receive and File, Auditor:

1.33520 2nd Quarter Investment Report for FY2011. Attachments Draft Court Order Court Memo Overview Fund Group Summary General Fund Group Debt Service Fund Group Capital Projects Fund Group Other Fund Group

h. Filing of the Minute(s), County Clerk:

1.33698 May 23, 2011. Attachments Comm Crt Minutes 5.23.11

i. Miscellaneous

1.33687 Upgrade the cell phone for the Facilities Superintendent to an iPhone with a data package, Facilities. Attachments Draft Court Order cellphoneupgradelaszlo County iPhone list

2.33689 Grant application in the amount of $152,093 for the FY2012 Cities Readiness Initiative Grant with the Texas Department of State Health Services (TDSHS), Homeland Security. Attachments Draft Court Order Memo Budget Grant Summary Form

3.33657 Acceptance of Community Emergency Response Team (CERT) backpacks and manuals purchased with 2008 State Homeland Security Grant Program (SHSGP) funds by the North Central Texas Council of Governments (NCTCOG) at no cost to Collin County, Homeland Security.

4.33662 Purchase two (2) dump trucks using funds allocated for two

(2) truck tractors (project W75004 & W75005), Public Works. Attachments Draft Court Order Memo

5.33675 Purchase a Smooth Drum Compactor with the trade-in of a 1999 Ingersoll Rand Smooth Drum Vibratory Soil Compactor (Unit No. 32668) and authorize the utilization of the State of Texas cooperative contract (TXMAS-7-23V010-2) to Romco Equipment, Public Works. Attachments Draft Court Order memo back up

6.33715 Reject all proposals received for Software & Implementation (IFB No. 01097-11), Public Works. Attachments Draft Court Order memo

7.33707 Reject all bids received for Services, Full Depth Reclamation (IFB No. 03149-11), Public Works. Attachments Draft Court Order memo

8.33702 Reject all bids received for Services, Road Grinding (IFB No. 04161-11), Public Works. Attachments Draft Court Order memo

9.33729 Personnel Appointments, Human Resources. Attachments Draft Court Order

2. Public Comments.

GENERAL DISCUSSION

5. 33738 Compensation analysis, Human Resources. Attachments Comparison Discussion

6. 33692 Storage space at 920 East Park Boulevard, Homeland Security. Attachments Memo Budget

7. 33735 Board/Committee Appointments, Commissioners Court. Attachments Vacancy Report Applications Collin County Board Committees Liaisons

8. Potential 82nd Legislative items, Commissioners Court:

a.31816 Discussion and any action of legislative priorities Attachments 82nd proposed leg SLP 1 - HB00141I SLP 2 - HB for LIP Uses SLP 3 - H.B. 655 - Indigent Health Care SLP 4 - HB03313I SLP 5 - SB00814I SLP 6 - SB 161 SLP 7 - Email HJR 56 SLP 7 - 82(R) HJR 56 SLP 8 - H.B. No. 3215 SLP 9 - HB00962I SLP 10 - HB 1577 SLP 11 - HB 1636 SLP 12 - HB02847I SLP 13 - HB03784I SLP 14 - SB00100E SLP 15 - HB00611H

9. 33710 82nd Legislature, First Special Session. Attachments PROC_82nd_special_session_call

10. Possible future agenda items by Commissioners Court without discussion.

6. 33692 Storage space at 920 East Park Boulevard, Homeland Security. Attachments Memo Budget

7. 33735 Board/Committee Appointments, Commissioners Court. Attachments Vacancy Report Applications Collin County Board Committees Liaisons

EXECUTIVE SESSION

Executive Session, in accordance with Chapter 551 of the Government

Personnel (551.074)

The court reserves the right to convene into executive session

Any action resulting from the executive session.

1.33687 Upgrade the cell phone for the Facilities Superintendent to an iPhone with a data package, Facilities. Attachments Draft Court Order cellphoneupgradelaszlo County iPhone list

4.33662 Purchase two (2) dump trucks using funds allocated for two

Personnel Appointments

10.33730 Personnel Changes, Human Resources. Attachments Draft Court Order

Personnel Changes

Adjourn