Sep 17, 2012 Collin County Commissioners Court

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court

Invocation â?" Commissioner Shaheen

Pledge of Allegiance â?" Commissioner Williams

Pledge of Allegiance to the Texas Flag â?" Commissioner Jaynes

COMMISSIONERS COURT MEETING

1. Amendment(s):

a.35524 No. 1 to Services: Juvenile Sex Offender Counseling with Terri Bauer, LCSW, LSOTP (RFP No. 07244-11) to extend the contract for one (1) year through and including September 30, 2013, Juvenile Probation. Attachments Memo Amendment No 1

b.35523 No. 2 to Psychological Evaluations, Juvenile with Spartan Psychological Consulting (RFP No. 05261) to extend the contract for one (1) year through and including September 30, 2013, Juvenile Probation. Attachments Spartan Extension Amendment No 2

2.35800 Personnel Changes, Human Resources. Attachments

Personnel Changes

FYI NOTIFICATION

1.34688 Outstanding Agenda items, Commissioners Court. Attachments Outstanding Agenda Items

2.35738 Addendum No. 1 to Supplies, Janitorial (IFB No. 05263-12) to extend the due date, Purchasing. Attachments Addendum No. 1

3.35747 Change Order No. 4 to Replacement of Fuel Tank Dispensers and Fuel Tank Monitoring Systems (IFB No. 12075-12) to install electro-mechanical totalizers in new dispensers at Farmersville and the Service Center, Public Works. Attachments Memo Backup

4.35745 Budget amendment in the amount of $13,600 for the purchase of license rights to use 60 seats through McKinney ISD APEX Software, Auditor. Attachments Memo JJAEP BA - FY 2012

1. Call to order. The court will convene in open session for consideration of the following business matters:

2. Public Comments.

3. Presentation/Recognition:

a. Service Pins, Human Resources.

4. Consent agenda to approve:

a.35721 Disbursements for the period ending September 11, 2012, Auditor. Attachments Draft Court Order FY2012 Confidential Disbursements FY2012 Disbursements

b.35741 Tax refunds totaling $49,704.87, Tax Assessor Collector. Attachments Draft Court Order SUMMARY SHEET 9-17-12

c. Advertisement(s):

1.35770 Road Materials: Cement Treated Subgrade (IFB No. 08367-12), Public Works. Attachments Draft Court Order memo Solicitation Advertisement

2.35769 Road Materials: Emulsified Asphalt (IFB No. 08365-12), Public Works. Attachments Draft Court Order memo Solicitation Advertisement Bid Packet

3.35768 Road Striping (IFB No. 08366-12), Public Works. Attachments Draft Court Order memo Solicitation Advertisement Bid Packet

4.35764 Services, Light Duty Vehicle Body Repair and Painting (IFB No. 08373-12), Public Works. Attachments Draft Court Order memo Bid Packet Solicitation Advertisement

d. Award(s):

1.35718 Services: Historical Records Restoration and Preservation (RFP No. 04216-12) to Kofile Preservation Inc., District Clerk. Attachments Draft Court Order RFP# 04216-12 Vendor Recommendation Contract Data Bid Tabulation Evaluation Kofile Bid

2.35774 Services, Janitorial (RFP No. 05262-12) to CTJ Maintenance Inc., Facilities. Attachments Draft Court Order awardjanitorialservicescontract2013 Contract Award Data Bid Tab Evaluation No. 1 Evaluation No. 2 CTJ Maintenance Submittal

3.35592 Services: Prisoner Transport (IFB No. 04215-12) to Texas Prisoner Transportation Division, Sheriff. Attachments Draft Court Order Award of Prisoner Transport 8-2012 Memo Award Letter Bid Tab Texas Prisoner Transport Bid Assessment Spreadsheet Insurance Verification

4.35703 Uniforms Law Enforcement and Related Items, Work Uniforms and Misc. (IFB No. 03193-12) to Lone Star Uniforms, Inc., Sheriff. Attachments Draft Court Order 2013 Uniform Bid Memo Contract Data Award Pricing Spreadsheet Lone Star Uniforms, Inc. Bid

e. Agreement(s):

1.35627 Personal Services Agreement with Denny Burnside (Contract No. 05228-12) to conduct plumbing inspections on an as-needed basis through and including September 30, 2013 and further authorize the Purchasing Agent to finalize and execute same, Development Services. Attachments Draft Court Order Memo Agreement

2.35628 Personal Services Agreement with Gary Machado (Contract No. 09441-12) to conduct plumbing inspections on an as needed basis through and including September 30, 2013 and further authorize the Purchasing Agent to finalize and execute same, Development Services. Attachments Draft Court Order Memo Agreement

3.35704 Interlocal Agreement with the City of McKinney for the construction of Lake Forest Drive from Boyd High School to US 380 improvements - Bond Project No. 07-045 (County's 2012 participation NTE $660,885) and further authorize the County Judge to finalize and execute same, Engineering. Attachments Draft Court Order Agenda Memo - Bond #07-045 ILA Bond #07-045 Location Map Resolution Bond #07-045 Letter Bond #07-045

4.35740 Personal Services Agreement with Tamara Tarrant (AGR No. 06275-12) for autopsy assistant services at the Collin County Medical Examiner's office through and including September 30, 2013 and further authorize the Purchasing Agent to finalize and execute same, Medical Examiner. Attachments Draft Court Order Memo Personal Services Agreement Agreement

5.35765 Renewal of Maintenance Contracts in the amount of $428,922.56 for Motorola communications equipment & software (Contract No. 03511-09) through and including September 30, 2013 and further authorize the Purchasing Agent to finalize and execute same, Sheriff. Attachments Draft Court Order Motorola Maintenance Contracts 2013 Motorola Maintenance Contracts 2013 Memo Motorola Maintenance Contracts 2013 Backup

6. Interlocal Agreement(s) for Dispatch Services through and including September 30, 2013 and further authorize the County Judge to finalize and execute same, Sheriff.

a.35763 City of Anna in quarterly installment payments of $8,864.36 (totaling $35,457.44). Attachments Draft Court Order 2013 Interlocal Agreement Deipatch w Anna Memo Agreement

b.35760 City of Celina in quarterly installment payments of $4,901.45 (totaling $19,605.80). Attachments Draft Court Order 2013 Interlocal Dispatch w Celina Memo Agreement

c.35757 Town of Fairview in quarterly installment payments of $8,944.52 (totaling $35,778.08). Attachments Draft Court Order 2013 Interlocal Agreement Dispatch w Fairview Memo Agreement

d.35752 City of Farmersville in quarterly installment payments of $6,239.12 (totaling $24,956.48). Attachments Draft Court Order 2013 Interlocal Agreement dispatch Farmersville Memo Agreement

e.35753 City of Josephine in quarterly installments payments of $835 (totaling $3,340). Attachments Draft Court Order 2013 Interlocal Agreement dispatch w Josephine Memo Agreement

f.35761 City of Lavon in quarterly installment payments of $3,348.35 (totaling $13,393.40). Attachments Draft Court Order 2013 INterlocal Agreement w Lavon Memo Agreement

g.35758 City of Melissa in quarterly installment payments of $5,539.39 (totaling $22,157.56). Attachments Draft Court Order 2013 Interlocal Agreement Dispatch w Melissa Memo Agreement

h.35756 City of Parker in quarterly installment payments of $5,268.85 (totaling $21,075.40). Attachments Draft Court Order 2013 Interlocal Dispatch w Parker Memo Agreement

i.35755 City of Princeton in quarterly installment payments of $14,074.76 (totaling $56,299.04). Attachments Draft Court Order 2013 Interlocal Agreement Dispatch w Princeton Memo Agreement

f. Amendment(s):

1.35766 No. 2 for Professional Services, Surveying (RFQ No. 07301-10) with Halff Associates to extend the contract for one (1) year through and including September 30, 2013 and further authorize the Purchasing Agent to finalize and execute same, Special Projects. Attachments Draft Court Order agenda memo amendment no. 2

g. Change Order(s):

1.35771 No. 1 to Fuels (IFB No. 01113-12) with Martin Eagle Oil., Inc. to extend the contract for one (1) year through and including September 30, 2013 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order memo change order

2.35697 No. 1 to Herbicide Treatment of Roadside Right-of-Ways and Encroachments (IFB No. 06233-11) with Vegetative Management Specialist, Inc. to extend the contract for one (1) year through and including September 30, 2013 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order Memo Change Order

3.35692 No. 1 to Maintenance, Roads: Crack Sealing Services (IFB No. 07237-11) with Curtco, Inc. to extend the contract for one (1) year through and including September 30, 2013 and further authorize the County Judge to finalize and execute same, Public Works. Attachments Draft Court Order Memo change order

4.35733 No. 1 to Road Materials, Asphaltic Concrete (IFB No. 09315-11) with Austin Asphalt, LP to extend the contract for one (1) year through and including September 30, 2013 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order Memo Change Order

5.35696 No. 1 to Road Materials, Asphaltic Concrete (IFB No. 09315-11) with Zack Burkett Co. to extend the contract for one (1) year through and including September 30, 2013 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order Memo Change Order

6.35772 No. 2 to Equipment, Grounds Maintenance (IFB No. 03212-10) with AG Power to extend the contract for one (1) year through and including September 30, 2013 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order Memo change order

7.35695 No. 2 to Road Materials: Lime Treated Subgrade (IFB No. 08362-10) with JRJ Paving to extend the contract for one (1) year through and including September 30, 2013 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order Memo change order

8.35691 No. 3 to Road Materials, Cement Treated Base (IFB No. 05602-09) with TXI Operations, L.P. to extend the contract for one

(1) year through and including September 30, 2013 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order Memo change order No 3

9.35693 No. 3 to Road Materials, Stone RipRap (IFB No. 05601-09) with Martin Marietta Materials to extend the contract for one (1) year through and including September 30, 2013 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order Memo Change Order No 3

h. Budget adjustment(s)/amendment(s):

1.35762 $65,000 for Substitute Court Reporters pay through the end of FY2012, District Courts. Attachments Draft Court Order Memo Budget Amendment 366th Subs CAC Subs Cost Breakdown

i. Filing of the Minute(s), County Clerk:

1.35742 August 9-10, 2012, Budget Workshop. Attachments

8.9-10.12 Budget Workshop CL and TF.docx

j. Miscellaneous

1.35680 Resolution Supporting the Texas Department of Agriculture Home-Delivered Meal Grant Program, Administrative Services. Attachments Draft Court Order Resolution

2.35803 Personnel Appointments, Human Resources.

Personnel Appointments

3.35804 Personnel Changes, Human Resources.

Personnel Changes

GENERAL DISCUSSION

5.35599 Public Hearing â?" Proposed FY2013 Budget, Budget Attachments Presentation

6.35600 Adoption of an order setting and approving the Fiscal Year 2013 Elected Officials Compensation, Budget. Attachments Proposed EO Salaries

7.35601 Adoption of an order setting and approving the Fiscal Year 2013 Budget, Budget.

8.35603 Adoption of an order setting the debt service tax rate for Fiscal Year 2013, Budget.

9.35602 Adoption of an order setting the maintenance and operating tax rate for Fiscal Year 2013, Budget.

10.35604 Adoption of an order setting the combined tax rate for Fiscal Year 2013, Budget.

11.35671 Adoption of an order setting and approving the County Fee Schedule for Fiscal Year 2013, Budget. Attachments FY 2013 Proposed Fees by Department FY 2013 Proposed Fee Schedule Changes by Department

12.35605 Restrictions on funds in compliance with Government Accounting Standards Board (GASB) Statement Number 54 for FY 2013, Budget.

13.35743 FY2013 Employee Reclassifications, Human Resources. Attachments FY 2013 Reclassification Spreadsheet Probate Court Reclassification Packet Nurse Reclassification

14.35606 Interlocal Agreement with the City of Farmersville for Reinvestment Zone No. 1 and further authorize the County Judge to finalize and execute same, Administrative Services. Attachments Memo Email - Mayor Helmberger TIRZ ILA update 7 26 2012

15.33858 RTC monthly update, Commissioner, Precinct 4.

16.35285 Medicaid 1115 Waiver, Regional Health Partnership, Administrative Services. Attachments HHSC Letter 08-09-12 Letter-THHSC Anchor contacts 5.30.12 RHP Regions Map 05.30.12 5-31-12 Legislative Delegation re Medicaid 1115 Waiver Email 053112 Feedback Form 053112 5-21-12 Comm Suehs - Collin County to serve as anchor RHP 18 2012 05 16 Ltr to Thomas Suehs Email 051612 Draft Program Funding and Mechanics Protocol 05.16.12 Feedback Form RHP for leg Regional Health Partnerships Roles and Responsibilities Regional Health Partnerships

17.34804 83rd Legislative Agenda for 2013, Commissioners Court. Attachments 83rd proposed leg interim charges NTTA 2013 Legislative Goals NTTA 2013 Legislative Goals Board Resolution

18. Possible future agenda items by Commissioners Court without discussion.

EXECUTIVE SESSION

Executive Session, in accordance with Chapter 551 of the Government

The court reserves the right to convene into executive session

Any action resulting from the executive session.

13.35743 FY2013 Employee Reclassifications, Human Resources. Attachments FY 2013 Reclassification Spreadsheet Probate Court Reclassification Packet Nurse Reclassification

5.35599 Public Hearing â?" Proposed FY2013 Budget, Budget Attachments Presentation

15.33858 RTC monthly update, Commissioner, Precinct 4.

12.35605 Restrictions on funds in compliance with Government Accounting Standards Board (GASB) Statement Number 54 for FY 2013, Budget.

17.34804 83rd Legislative Agenda for 2013, Commissioners Court. Attachments 83rd proposed leg interim charges NTTA 2013 Legislative Goals NTTA 2013 Legislative Goals Board Resolution

Adjourn