Aug 15, 2011 Collin County Commissioners Court

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court

Invocation â?" Commissioner Shaheen

Pledge of Allegiance â?" Commissioner Williams

Pledge of Allegiance to the Texas Flag â?" Commissioner Jaynes

COMMISSIONERS COURT MEETING

FYI NOTIFICATION

1. Addenda:

a.33991 No. 1 to Construction, Myers Park Pump Station and Ground Storage Tank Project (IFB No. 04179-11) to make various changes to the Invitation For Bids, Purchasing. Attachments Addendum 1 Sign-In Sheet Transcript

b.33992 No. 2 to Construction, Myers Park Pump Station and Ground Storage Tank Project (IFB No. 04179-11) to make various changes to the Invitation For Bids, Purchasing. Attachments Addendum No. 2

c.34006 No. 3 to Construction, Myers Park Pump Station and Ground Storage Tank Project (IFB No. 04179-11) to make various changes to the Invitation For Bids, Purchasing. Attachments Addendum #3

2.33994 Budget amendment(s)/adjustment(s) totaling $36,616 (over $5,000 per c/o 2005-589-08-01), Budget. Attachments Budget adjustments and back up

1. Call to order. The court will convene in open session for consideration of the following business matters:

2. Public Comments.

3. Presentation/Recognition:

a. Presentation of Service Pins for the month of August, Human Resources.

4. Consent agenda to approve:

a.34037 Disbursements for the period ending August 9, 2011, Auditor. Attachments Draft Court Order FY2011 Mandated Disbursements FY2011 Disbursements

b. Award(s):

1.34024 Services: Morgue Transport (IFB No. 06221-11) to Weatherall Family Funeral Service, LLC, Medical Examiner. Attachments Draft Court Order Morgue Transport Services Award Recommendation Contract Data Bid Tabulation

c. Agreement(s):

1.34025 Interlocal Agreement with the City of Frisco for the engineering and construction of Coit Road from Main Street to North of Eldorado Parkway â?" Segment 1 (2007 Bond Project No. 07-023), County participation NTE $3,000,000 and further authorize the County Judge to finalize and execute same, Engineering. Attachments Draft Court Order Department Memo Location Map - Coit Rd Seg 1 07-023_CoitRd_Seg1_ILA_2011Fund

2.33856 Interlocal Agreement with the City of Frisco for the engineering and construction of Eldorado Parkway from Preston Road to Custer Road (2007 Bond Project No. 07-024), County participation NTE $4,347,500 and further authorize the County Judge to finalize and execute same, Engineering. Attachments Draft Court Order Department Memo Location Map - El Dorado from Preston to Custer ILA_07-024_El Dorado from Preston to Custer

3.33993 Agreement for the Provision of Fire Protection Services with the Collin County Firefighters Association, Inc. (Contract No. 07265-11) to be paid in equal quarterly payments of $250,000 (totaling $1,000,000) per LGC Chapter 352 through and including September 30, 2012 and further authorize the County Judge to finalize and execute same, Fire Marshal. Attachments Draft Court Order Agreement

d. Amendment(s):

1.34014 No. 1 to Professional Services, Surveying (RFQ No. 07301-10) with Halff Associates to extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Special Projects.

2.34015 No. 3 to Professional Services, Appraisal Services (RFP No. 05553-08) with Pyles Whatley Corporation to extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Special Projects. Attachments Draft Court Order agenda memo Amendment No. 3

3.34018 No. 5 to the Interlocal Agreement with the City of Celina for Animal Control Services to set the rate and extend the agreement for one (1) year through and including September 30, 2012. Payments will be made in quarterly installments for an annual amount of $19,222, further authorize the Purchasing Agent to finalize and execute same, Development Services. Attachments Memo Agreement

4.34017 No. 5 to the Interlocal Agreement with the City of Celina for the Facility construction and use of the Animal Shelter Services to set the rate for FY2012 in equal quarterly installment payments for an annual amount of $13,136 effective October 1, 2011 through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

5.34034 No. 5 to the Interlocal Agreement with the Town of Fairview for Animal control Services to set the rate and extend the agreement for one (1) year through and including September 30, 2012. Payment will be made in quarterly installments for an annual amount of $36,641, further authorize the Purchasing Agent to finalize and execute same, Development Services. Attachments Draft Court Order Memo Agreement

6.34033 No. 5 to the Interlocal Agreement with the Town of Fairview for the Facility Construction and use of Animal Shelter Services to set the rate for FY2012 in equal quarterly installment payments for an annual amount of $22,989 effective October 1, 2011 through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

7.34019 No. 5 to the Interlocal Agreement with the City of McKinney for the Facility Construction and use of the Animal Shelter Services to set the rate for FY2012 in equal quarterly installment payments for an annual amount of $320,576 effective October 1, 2011 through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

8.34020 No. 5 to the Interlocal Agreement with the City of Melissa for Animal Control Services to set the rate and extend the agreement for one (1) year through and including September 30, 2012. Payments will be made in quarterly installments for an annual amount of $17,004, further authorize the Purchasing Agent to finalize and execute same, Development Services. Attachments Draft Court Order Memo Agreement

9.34021 No. 5 to the Interlocal Agreement with the City of Melissa for the Facility Construction and use of Animal Shelter Services to set the rate for FY2012 in equal quarterly installment payments for an annual amount of $11,621 effective October 1, 2011 through and including September 30, 2012 and further authorize the purchasing Agent to finalize and execute same, Development Services. Attachments Draft Court Order Memo Agreement

e. Change Order(s):

1.33951 No. 1 to Culverts and Bands, Steel (IFB No. 08361-10) with CONTECH Construction Products, Inc. to extend the contract for one

(1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order memo Contech CO 1

2.33776 No. 1 to Equipment, Grounds Maintenance (IFB No. 03212-10) with Mower Medic, LLC to extend the contract one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order memo Mower Medic CO 1

3.33938 No. 1 to Fencing, Labor and Materials, All-Inclusive (IFB No. 07306-10) with Robinson Fence Co. to extend the contract for one

(1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order memo Robinson CO 1

4.33950 No. 1 to Road Materials, Flexbase (IFB No. 08355-10) with TXI to extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order memo Change Order 1

5.33939 No. 1 to Road Materials: Lime Treated Subgrade (IFB No. 08362-10) with JRJ Paving to extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order memo JRJ CO 1

6.33946 No. 2 to Road Materials, Aggregate (IFB No. 05601-09) with TXI to extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Public Works.

7.33948 No. 2 to Road Materials, Cement Treated Base (IFB No. 05602-09) with TXI Operations, L.P. to extend the contract for one

(1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order memo Change Order 2

8.33947 No. 2 to Road Materials, Stone RipRap (IFB No. 05601-09) with Martin Marietta Materials to extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order memo Change Order 2

9.34011 No. 2 to Services, Mowing (Contract No. 07723-09) with Tandem Mowing Service to extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Special Projects. Attachments Draft Court Order agenda memo change order no. 2

10.33940 No. 3 to Equipment, Lease: Road Construction and Right-of-Way Maintenance Equipment (IFB No. 08599-08) with ESS Corporation to extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order memo Change Order 3

11.33941 No. 3 to Equipment, Lease: Road Construction and Right-of-Way Maintenance (IFB No. 08599-08) with Holt Cat to extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order memo Change Order 3

12.34001 No. 3 to Supplies, Janitorial Chemicals (IFB No. 07718-09) with Olmsted-Kirk Equipment Supply to extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Facilities. Attachments Draft Court Order chgorder3janitorialsupplieschemicalsolmsted Olmsted-Kirk CO 3 OK CO 3 Backup

13.33943 No. 5 to Road Materials, Emulsified Asphalt (IFB No. 05550-08) with Ergon Asphalt and Emulsions, Inc. to extend the contract for one (1) year through and including September 30, 2012 and further authorize the Purchasing Agent to finalize and execute same, Public Works. Attachments Draft Court Order memo Change Order No. 5

f. Budget adjustment(s)/amendment(s):

1.34003 $999,965 for the purchase of an Asphalt Reclaimer, Hot Mix Asphalt Paver and Heavy Duty Vibratory Roller for the Full Depth Reclamation project utilizing the BuyBoard cooperative contract with Holt Cat, Public Works. Attachments Draft Court Order memo amendment backup CO 2011-303-05-09

g. Receive and File, Auditor:

1. Final Audit Result(s):

a.33933 Final Audit Results for the Justice of the Peace, Precinct 3-1 (3rd & 4th Quarter FY2010). Attachments Draft Court Order 33933 - 3rd & 4th Qtr FY10 Audit Results - Final - JP 3-1 Lewis

b.33972 Myers Park & Event Center (3rd & 4th Quarter FY2010). Attachments Draft Court Order 33972 - 3rd & 4th Qtrs FY2010 Audit Results - Final - Myers Park - Florence

h. Filing of the Minute(s), County Clerk:

1.33998 July 25, 2011. Attachments Comm Ct 7.25.11 JG

2.34005 July 25, 2011 Workshop. Attachments Comm Crt Workshop Minutes 7.25.11

i. Miscellaneous

1.34002 Replat of Caddo Creek Estates Lot 10R, Block 2, Engineering. Attachments Draft Court Order Department Memo Location Map Replat of lot 10R Original Plat of Caddo Creek Estates

2.33965 Donation of a surplus 2002 Ford Explorer (Vehicle Unit No. 37851) to the Josephine Volunteer Fire Department per LGC VTCA 263.152, Public Works. Attachments Draft Court Order memo request

3.33902 Sale of five (5) pieces of County Surplus Equipment in the amount of $49,000 to Fannin County per VTCA LGC 263.152, Public Works. Attachments Draft Court Order memo request

4.33995 Declare property as surplus, authorize additions and/or deletions to the list as deemed necessary, authorize the Purchasing Agent to sell same via on-line auction and advertise for same, Purchasing. Attachments Draft Court Order Surplus List

5.34048 Personnel Appointments, Human Resources. Attachments Draft Court Order

a. Presentation of Service Pins for the month of August, Human Resources.

GENERAL DISCUSSION

5. 33738 Compensation analysis and benefits, Human Resources. Attachments 2011 Non-Exempt Presentation 2011 Ancillary Benefit Presentation-final Law Enforcement Court Order 2011 TCDRS Court Presentation for 2012 Budget Presentation 7-11 Court Order Presentation Court Order Court Order Court Order Comparison Discussion

6. 34066 Board/Committee Appointments, Commissioners Court: Attachments Vacancy Report Applications Collin County Board Committees Liaisons

a.34067 Appointment to the North Behavioral Health Authority.

7. 33858 RTC monthly update, Commissioner, Precinct 4.

8. Possible future agenda items by Commissioners Court without discussion.

EXECUTIVE SESSION

The court reserves the right to convene into executive session

Any action resulting from the executive session.

Adjourn

6. 34066 Board/Committee Appointments, Commissioners Court: Attachments Vacancy Report Applications Collin County Board Committees Liaisons

b.33972 Myers Park & Event Center (3rd & 4th Quarter FY2010). Attachments Draft Court Order 33972 - 3rd & 4th Qtrs FY2010 Audit Results - Final - Myers Park - Florence

2.33965 Donation of a surplus 2002 Ford Explorer (Vehicle Unit No. 37851) to the Josephine Volunteer Fire Department per LGC VTCA 263.152, Public Works. Attachments Draft Court Order memo request

Personnel Appointments

6.34049 Personnel Changes, Human Resources. Attachments Draft Court Order

Personnel Changes

6.34049 Personnel Changes, Human Resources. Attachments Draft Court Order